Purchasing Administrative Assistant

Purchasing Administrative Assistant

Full-Time, Monday - Friday, 8am - 5pm

R+L Carriers is seeking a highly organized, detail-oriented Administrative Assistant to work with our Purchasing team in our Wilmington, OH Service Center. The chosen candidate will provide a variety of executive administrative functions to support the department in a professional and timely manner, which includes but is not limited to the following:

Responsibilities:

• Phone coverage - answer and direct all incoming phone calls
• Heavy Calendaring; coordinate meetings
• Create or edit documents using Microsoft Office applications
• Filing, photocopying, typing, sorting mail and ordering supplies
• Provide support on phone coverage and other daily activities for other administrative assistants as needed
• Deal professionally with highly confidential material and information at all times
• Be a proactive and visible role model to other administrative staff
• Escalate issues as needed to ensure timely response
• Consistent display of energy, enthusiasm, optimism, and positive attitude
• Process and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely payment
• Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationships
• Maintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentation
• Collaborate with fuel buyers and suppliers to verify pricing and invoice accuracy
• Maintain organized records and documentation to support audits, compliance requirements, and internal controls
• Provide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as needed

Basic Qualifications:

• 2+ years - providing executive administrative support in a fast-paced corporate setting
• Proficiency in Microsoft Office Suite
• Knowledge of Cetaris and Oracle Cloud

Preferred Qualifications:

• Ability to work independently with minimal direction and accept ownership of tasks
• Ability to effectively manage multiple competing priorities and perform all other duties as assigned
• Demonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS Word
• Must be able to design presentations as well as create them
• Demonstrate accuracy and attention to detail
• Ability to maintain, at all times, the highest level of confidentiality
• Ability to deal with people and situations diplomatically and professionally
• Ability to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environment
• Highly dependable with ability and willingness to work overtime as required
• Ability to demonstrate flexibility and patience
• Ability to adapt to and initiate change

Benefits: R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC.

About Us: R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking. The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company's growth and success.