Contract Administrator I
Lyles Construction Group
Application Instructions Why Join Our Team At Lyles Services Co., a subsidiary of Lyles Construction Group, of we take pride in our employee and client-centric culture. Our employees and customers are at the forefront of everything we do and how we operate our business. Safety is our top priority and we work hard to ensure everyone goes home to their loved ones each day. We are looking for ambitious individuals to join our team, who are passionate about their performance and who will continue to execute and believe in our core values of:
- Teamwork: We recognize our primary asset is our people. Mutual respect provides the foundation for our success.
- Integrity: Our work is performed with high standards of service, quality, and integrity and because of this, we have had the privilege to lead some of the most innovative projects in California.
- Commitment: We understand that lasting relationships are the lifeline of our business so we pay personal attention to our clients by focusing on them as collaborative partners.
- Ability to represent company to the public, customers, subcontractors, and governmental agencies in a professional manner.
- Provides administrative support to Vice President and others in the Risk Management Department, other company executives on occasion and in the group of construction companies.
- Answers telephones, relays messages, coordinates mail, and general oversight of assigned administrative duties as part of a team.
- Completes assigned new job set-ups to include creating new contract files, checklists, logging data on intranet spreadsheets, SharePoint, Progress and Projections Subcontract Management Software, Viewpoint Software and required project specific documentation as needed.
- Processes, updates, and maintains tracking of subcontractor contract documents, subcontractor pay estimates including computational review, owner change orders, subcontract change orders, insurance certificates, lien waivers, and other required compliance documents.
- Proficiently administers all clerical duties to include generating letters, transmittals, memos, templates, and other required documents as necessary.
- Maintains a thorough knowledge of company procedures and departmental procedures.
- Provides administrative assistance with preparing bid forms, prequalification forms, and sending out documents utilizing overnight mailing services.
- Maintains secure, orderly, and organized records and files.
- Ensures accuracy of information, periodically reviews, identifies, and reports inaccuracies to supervisor.
- Conducts timely follow-up on work activities to meet deadlines and responds accordingly to time sensitive matters.
- Maintains and complies with company policies on ethical standards and business practices and maintains utmost privacy when preparing or assisting with confidential company correspondence and project documents.
- Administers short-term projects and administrative tasks and duties as may be assigned based on business needs.
- Regular, predictable, reliable attendance, and punctuality are essential job functions.
- Minimum three (3) years' experience as a professional office administrative assistant, contract administrator or equivalent.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Exceptional organizational and time management skills.
- Ability to manage multiple priorities and meet deadlines in fast-paced environment.
- Ability to work with minimal supervision.
- Proficient knowledge of Viewpoint Construction Software, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, and SharePoint) and Adobe Professional, highly desired.
- Excellent phone etiquette.
- Excellent verbal and written communication skills.
- A valid California Driver's License and driving record that meets company fleet policy requirements for operating a company vehicle for business purposes, when requested.
- Must be legally authorized to work in the U. S.
Vacancy posted 5 days ago
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