Program Coordinator

THE POSITION

This position coordinates various social and recreational activities for the Community Centers programs. The Program Coordinator is responsible for planning, coordinating, and facilitating recreation-based programs for all ages and abilities that reflect the needs and interests of the surrounding community. This includes youth and teen summer camps, afterschool programs, wellness activities, senior services, special events, and facility operations. The position is also responsible for supervising non-career-level staff and providing support for facility operations.

IDEAL CANDIDATE STATEMENT

The ideal candidate will have the following knowledge, skills and abilities:

• Leadership experience in recreational settings, serving participants of all ages and abilities
• Understanding of parks and recreation best practices, including program registration software and operational systems
• Building strong community partnerships with stakeholders, service providers, and local organizations
• Applying person centered enrichment strategies to support individualized experiences within group program environments

To coordinate and direct recreation, educational enrichment, child care, special events, or other special community programs and activities in a facility or site, or to coordinate and direct a City-wide program or service in a special programming area.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by a higher-level professional or management position. Responsibilities may include the direct or indirect supervision of lower-level positions.

Essential Duties And Responsibilities

The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed:

• Plan, organize, coordinate, and direct various recreation, educational enrichment, child care, special events, youth development, youth employment, or other community service activities and programs at neighborhood recreation, sports, or community facilities.
• Design, evaluate, and recommend continuance, modification, or cancellation of recreation, educational, child care, special events, and community service activities and programs.
• Determine facility, equipment, scheduling, and staffing requirements for programs and events.
• Coordinate departmental activities with related activities of other departments or outside agencies and groups.
• Determine needs and priorities of neighborhoods/customers and plan programs consistent with those needs and priorities.
• Provide information and referrals to the neighborhoods/customers concerning available programs, including the development and distribution of brochures, flyers, and other promotional materials.
• Provide workshop instruction and in-service training for lower-level staff.
• Prepare and maintain written reports, records, and memorandums related to assigned programs or facilities.
• Prepare and compile materials for obtaining grant funds.
• Coordinate and conduct part-time and seasonal recruitments.
• Make oral presentations to various groups and/or boards.
• Develop and coordinate fund-raising events.
• Supervise recreation leaders, volunteers, and other assigned personnel in activities.
• Manage and operate a sports facility or a neighborhood community center.
• Respond to inquiries from the public and other agencies.
• Interview, select, evaluate, and oversee participants and activities related to the program.
• Perform related duties as required.

Qualifications

Knowledge of:

• Recreation, educational enrichment, child care, special events, youth development or employment, or other community service activities, such as aquatics, sports, games, arts, crafts, dramatics, music, or other special community programs.
• Principles of supervision and training.
• First aid and safety practices.
• English usage, spelling, grammar, and punctuation. Common computer software packages.
• Organization, procedures, and operating details of the department.
• Facilities, equipment, and staffing needed to provide recreation, educational enrichment, child care, special events, or special community services to the community.

Ability To

• Read, write, and speak the English language at a level necessary for efficient job performance.
• Organize and direct a variety of recreation, youth development or employment, educational enrichment, child care, special events, or special community service activities and programs.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Keep records and prepare reports.
• Express and relate ideas clearly and concisely, both orally and in writing.
• Plan, assign, coordinate, schedule, and supervise the work of lower-level personnel.
• Speak before groups.
• Develop program-related policies and procedures.
• Compile and prepare grant funding request materials.

Experience And Education

Two years of leadership experience in a recreational, educational, youth development, child care, special events, or community service setting, which included responsibilities such as organizing and providing general guidance over the activities of children, teenagers, and adults.

Successful completion of college-level courses with major course work in recreation, education, child development, or a closely related field may substitute for the experience requirement on a year-for-year basis. Completion of thirty (30) semester units is equivalent to one year of experience.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records w ill be due at time of appointment.

Special Qualifications

Possession of a valid California Class C Driver License at the time of appointment. Loss of the Class C License is cause for discipline. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

For child-care and elder-care positions, candidates must meet qualifications in accordance with current laws and regulations.

Assessments

If considered for appointment, candidates must:

• Pass a physical, criminal background check, and drug test.
• Pass a tuberculosis screening test.

Training

This position is designated as a Mandatory Reporter; completion of Mandatory Reporter training is required within two weeks of employment.

Physical Demands And Work Conditions

The conditions herein are typically required of an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Physical Requirements

This is an active position requiring the ability to move about on foot, with frequent walking and standing; frequent starts and stops; perform simple and power grasping; verbal and hearing skills to effectively communicate with participants and staff; visual acuity to read and record documents and make observations, intermittently, lift, carry or move equipment of 20 pounds or less.

Work Conditions

May be required to work weekends, evenings, and be on-call.

Environmental Conditions

Work may be performed indoors or outdoors with exposure to heat, often over 100 degrees, sun, noise, dust, and pollens.

Probationary Period

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

• Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
• If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
• Training and Experience Exam: (Weighted 100%) –The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:
• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• A resume will not substitute for the information required in the T&E questions.
• Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Program Coordinator examination.
• Screening Committee: (Pass/Fail)– All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
• Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
Questions For questions concerning this job announcement and the application process:
• Please visit for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at View phone number on workus.org.
• Visit the City of Sacramento Human Resources Department website at
• Send an email to ***email_hidden***; or
• Call the Human Resources Department at View phone number on workus.org
Bilingual PayDid you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.Pension Reform ActThe City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.Equal Opportunity EmployerThe City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.Additional InformationCivil Service Rules: Union Contracts: Salary Schedule: 01 APPLICATION : I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions:
• Yes
02 PROOF OF EDUCATION: To qualify for this classification you may use education or experience as listed in the substitution option to provide required knowledge, skills, and abilities. I understand proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with my application and will be required at the time of appointment if I am using education to qualify for this position. Please refer to the City of Sacramento's Proof of Education Requirements ( ) for information on accepted documentation.
• Yes
03 EDUCATION CONFIRMATION: If I am using education to qualify for this position, I attest I possess or will possess the following level of education with major coursework in recreation, education, child development, or a closely related field by time of appointment if I am selected for this position
• No units from an accredited college or university
• Less than 30 semester or 45 quarter units from an accredited college or university
• 30 semester or 45 quarter units from an accredited college or university
• 60 semester or 90 quarter units from an accredited college or university
• Associates Degree
• 90 semester or 135 quarter units from an accredited college or university
• Bachelors Degree
• Masters Degree
• Doctorate
04 DRIVER'S LICENSE CONFIRMATION: I attest I possess or will possess a valid California Class C Driver's License by the time of appointment if I am selected for this position.
• Yes
• No
05 SUPPLEMENTAL QUESTIONNAIRE : The answers to the questions below will be reviewed by the hiring department along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation may negatively affect the hiring department's review of your Supplemental Questionnaire. I understand and agree to the above instructions.
• Yes
06Describe the most successful recreation-based program or community event you have planned, coordinated, and facilitated. What were the goals of the program, who was the target audience, and what outcomes or community impacts were achieved?07Describe your experience working with participants of diverse ages and abilities. Include the types of disabilities you have supported, the age groups you worked with, and the services or programs you provided.08Describe your experience in training and coaching non career employees to foster team development. What specific approaches or strategies did you apply, and what measurable outcomes resulted from your efforts?09 TRAINING AND EXPERIENCE EXAMINATION : The following questions are the Training and Experience (T&E) Examination. In addition to the City of Sacramento employment application, applicants must complete and submit online responses to the T&E questions. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. Therefore, your responses to the T&E Exam questions should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. In accordance with the City of Sacramento's Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns. For additional information regarding the City's RGEAP, please copy and paste the following link into a web browser: I understand and agree to the above instructions.
• Yes
10Select the one option that best describes your experience collaborating with colleagues, employees, leadership, peers, and/or members of the community to achieve a successful outcome on a project or promote an activity.
• Four years or more
• At least three years, but less than four years
• At least two years, but less than three years
• At least one year, but less than two years
• Less than one year
11Select all the boxes that best describe your experience and/or education with planning, coordinating, and servicing events and/or programs.
• Creating event/program orders
• Working with clients/customers
• Reviewing detailed event/program plans
• Determining estimated cost for services
• Developing a plan of execution for events/programs
• Coordinate meetings with vendors and service providers
• Identifying final charges for final invoice
• Reserving event/program space
• Determining staffing levels, prepare staff schedule
• Address inquiries, concerns, and/or modification request
• Event/program diagraming
• Promote events/programs by creating and/or distributing promotional materials
• None of the above
12Select all the boxes that best describe the methods you have used to encourage and motivate a team in order to achieve a shared goal.
• Set clear expectations
• Offer advice and expertise
• Encourage team members to contribute ideas
• Active listening
• Open communication
• Set goals and check-in with team members
• Positive verbal reinforcement
• Treat staff or colleagues impartially and with respect
• None of the above
13Select the one option that best describes your experience and/or education evaluating and creating safe environments for program or event participants.
• Four years or more
• At least three years, but less than four years
• At least two years, but less than three years
• At least one year, but less than two years
• Less than one year
• Required Question