Facilities Specialist

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

The Facilities Specialist is responsible for the operation, maintenance, reliability, and continuous improvement of building systems, utilities, and facility infrastructure within commercial, industrial, laboratory, or manufacturing environments. This role provides technical expertise in mechanical, electrical, plumbing, HVAC, controls, fire protection, utility, and Building Automation System (BAS) operations to ensure facility systems perform safely, efficiently, and reliably. The Facilities Specialist develops and executes preventive and predictive maintenance programs, monitors equipment performance, leads troubleshooting and repair efforts, manages vendor activities, and supports capital projects and facility upgrades. The role requires a highly skilled and self‑motivated professional capable of balancing hands‑on maintenance responsibilities with technical planning, project coordination, and operational support.

Essential Duties & Responsibilities

Facility Operations & System Reliability - Operate, monitor, maintain, and troubleshoot facility utility and building systems including: HVAC equipment and controls, Electrical distribution systems, Plumbing systems, Fire protection systems, Lighting systems, Building Automation Systems (BAS), Compressed air systems

Utility infrastructure. Conduct regular shift rounds and facility inspections to identify issues, verify equipment performance, and maintain operational reliability. Monitor equipment conditions and take corrective actions to prevent failures and unplanned downtime. Support business continuity through proactive maintenance and responsiveness to operational concerns.

Preventive & Predictive Maintenance - Develop, execute, and continuously improve preventive and predictive maintenance programs. Create and maintain maintenance procedures, inspection routes, and equipment‑specific task lists. Analyze equipment performance data to identify trends and opportunities for reliability improvements. Recommend maintenance strategy modifications to optimize asset lifecycle performance and reduce maintenance costs. Ensure timely execution and completion of assigned preventive maintenance activities.

Building Automation Systems & Utility Monitoring - Monitor and respond to Building Automation System (BAS) alarms and system notifications. Evaluate equipment operational trends and optimize system performance. Monitor utility consumption including: Electricity, Water, Natural Gas, Compressed Air, Steam and Heating Systems (where applicable), Identify opportunities for energy conservation, sustainability improvements, and operational efficiencies. Recommend initiatives to reduce operating costs while maintaining system reliability.

CMMS Administration & Documentation - Document maintenance activities, repairs, inspections, and findings within the Computerized Maintenance Management System (CMMS). Analyze maintenance history and recommend updates to preventive maintenance programs and equipment records. Maintain accurate technical documentation including: Equipment specifications, Maintenance histories

P&IDs, Single‑line electrical diagrams, Calibration records, Operating procedures, Preventive maintenance schedules. Ensure facility records remain current, organized, and audit‑ready.

Qualifications

Education

(HS Diploma, Under/Graduate Degree, etc.)

High School Diploma or equivalent required.

Technical trade school certification, vocational education, apprenticeship training, or related post‑secondary education preferred. Additional coursework in facilities management, engineering technology, building systems, or industrial maintenance is highly desirable.

Business Experience

(prior years work/related experience)

Minimum of four (4) years of experience in facilities maintenance, building operations, utility systems, industrial maintenance, or related technical roles. Experience supporting commercial, industrial, life sciences, manufacturing, healthcare, or institutional facilities preferred. Equivalent combinations of education, training, and practical maintenance experience may be considered.

Licenses/Certifications

Valid driver's license required. Forklift Operator Certification required or ability to obtain. JLG/Aerial Lift Certification required or ability to obtain. Additional trade certifications or technical credentials are a plus.

Language Skills

Ability to read, understand, and interpret safety procedures, operating instructions, maintenance manuals, blueprints, diagrams, and work orders. Ability to prepare routine reports, maintenance documentation, and professional correspondence.

Ability to effectively communicate with customers, coworkers, and management. Ability to calculate measurements, percentages, proportions, area, circumference, and volume. Ability to apply basic algebraic and geometric concepts to maintenance and repair activities. Ability to solve practical problems involving multiple variables in environments with limited standardization.

Technical Qualifications & Skills

Strong knowledge of: HVAC systems, Electrical systems and distribution, plumbing systems, Building Automation Systems (BAS)

Fire protection systems, Mechanical equipment, Utility infrastructure

Ability to read and interpret: Blueprints, Schematics, Electrical diagrams, P&IDs, Technical manuals, Equipment specifications.

Experience using CMMS software and work order management systems. Proficiency with Microsoft Office applications including Word, Excel, Outlook, and Teams. Experience with BAS platforms, alarm management systems, and facility monitoring software.

Ability to utilize hand tools, power tools, electrical testing equipment, and mechanical diagnostic instruments. Strong troubleshooting and root cause analysis skills. Understanding of maintenance planning, reliability principles, and predictive maintenance concepts.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation and vibration.

The noise level in the work environment is usually moderate.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affimative Action Policy.