Senior Executive Assistant to CEO | Commercial Real Estate

Newmark Zimmer | Kansas City, MO | Full-Time | On-Site About the Opportunity Newmark Zimmer is seeking an exceptional Senior Executive Assistant to provide high-level administrative and operational support to our President & CEO and a team of top-producing commercial real estate brokers. This is a highly visible, fast-paced role for an experienced professional who thrives on organization, takes initiative, anticipates needs, and enjoys being an integral part of a successful team. The ideal candidate is polished, resourceful, detail-oriented, and able to manage competing priorities with confidence, professionalism, and discretion. We're looking for someone who takes pride in delivering outstanding work, builds strong relationships, and approaches challenges with a solutions-oriented mindset. Key Responsibilities Executive Support Provide comprehensive administrative support to the President & CEO, including complex calendar management, scheduling, travel coordination, expense reporting, and correspondence. Anticipate executive needs, proactively manage priorities, and ensure timely follow-through on important matters. Coordinate executive and board meetings, including scheduling, preparation of materials, and related communications. Serve as a professional and trusted point of contact for internal and external stakeholders, clients, and business partners. Handle confidential and sensitive information with the highest level of discretion. Brokerage & Transaction Support Provide administrative and transaction support to a high-performing commercial real estate brokerage team. Prepare, organize, and process property listings, lease agreements, sales contracts, commission invoices, transaction reports, and other brokerage documentation. Track transaction activity, maintain accurate records, and ensure deadlines and required documentation are managed effectively. Prepare proposals, presentations, reports, and client-facing materials with exceptional attention to detail. Collaborate with the Marketing team on property brochures, marketing materials, communications, and other brokerage initiatives. Coordinate client meetings, property tours, presentations, and related activities. Maintain organized electronic files, databases, and transaction records. Company Events & Special Projects Assist with planning and coordinating company events, employee gatherings, client events, and other corporate functions. Coordinate event logistics, including scheduling, communications, vendor arrangements, materials, and on-site support. Partner with internal teams to ensure events are organized, professional, and successfully executed. Support special projects and company initiatives as needed. Collaborate with the broader administrative team to ensure seamless office operations and exceptional internal service. Qualifications Minimum of 5 years of progressively responsible administrative experience , including significant experience directly supporting senior executives or C-suite leadership. Prior experience in commercial real estate, professional services, or another fast-paced corporate environment strongly preferred. Exceptional organizational skills with the ability to manage multiple priorities, anticipate needs, and meet deadlines. Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. Excellent written and verbal communication skills, including strong proofreading, editing, and document preparation abilities. Demonstrated ability to exercise sound judgment, solve problems independently, and handle confidential matters with discretion. Professional, polished, and confident when interacting with executives, clients, and other business professionals. Strong interpersonal skills with a collaborative, positive, and service-oriented approach. Ability to learn new technology and business systems quickly. Experience supporting commercial real estate transactions is a plus. Kansas or Missouri real estate license is a plus, but not required. The salary range for this position is $85,000–$100,000 annually, depending on experience and qualifications. Newmark Zimmer offers a competitive benefits package, including health and welfare benefits, paid time off, and professional development opportunities. This is a full-time, on-site position located in our Kansas City office. Newmark Zimmer is an Equal Opportunity Employer. #J-18808-Ljbffr Newmark Zimmer