Administrative Support

About Us Backed by more than a century of Bosch innovation, Bosch Building Technologies North America is driven by a simple belief: buildings should protect, inspire, and empower the people inside them. We partner with organizations to create smart, connected environments that feel safer, work smarter, and support a more sustainable future. With decades of regional experience and teams rooted in communities across North America, we bring together integrated security, fire detection, building automation, and energy solutions, all delivered by people who genuinely care. Our experts are committed to excellence, guided by digital innovation, and passionate about creating experiences that make every building feel like it's working for you. In 2026, Robert Bosch unified its global building technology integrator operations under the name of Bosch Building Technologies. As part of this transition, Paladin Technologies and Climatec combined their branch networks, creating a product-agnostic systems integrator focus on delivering flexible, future-ready solutions, offering customers an expanded, cross-domain service portfolio working as one cohesive team to deliver greater value under a stronger Bosch identity. Full Time/Part Time Full-time Job Description Job Summary: Administrative Support provides front-desk reception and general administrative assistance, while also supporting the Service Coordinator with client/service coordination tasks and contributing to event planning. This role ensures smooth day-to-day operations, accurate records, and positive client experience. The position collaborates closely with project managers, field teams, and accounting to support project execution and operational efficiency. Additional responsibilities include fleet management, travel coordination, and meeting logistics. Flexibility, organization, and strong communication skills are essential to successfully support office functions. Responsibilities: Greet clients and visitors in a professional, friendly manner. Answer direct phone calls and emails; respond to general inquiries. Maintain the reception area, ensuring cleanliness and availability of resources. Manage visitor sign-in/sign-out and assist with front-desk administration processes. Perform routine administrative tasks such as data entry, filing, scanning, and document tracking. Support scheduling and coordination of appointments and meetings (internal and external). Maintain and update office registers and ensure records are current. Maintain confidentiality and handle sensitive information appropriately. Assist with service intakes and ongoing administrative coordination. Track service requests and appointments. Assist service coordinators. Direct visitors by maintaining employee and department directories and providing instructions. Maintain security by following procedures. Manage office supply inventory. Maintain upkeep and inventory of the small break room area. Answer the front-desk phone, record messages, and transfer callers to the correct department. Track and coordinate changes to cell phones. Coordinate meetings in the San Diego Conference Room. Coordinate and assist with Vehicle Fleet maintenance, spare keys, and vehicle transitions between employees. Coordinate travel requests for employees. Assist with planning and coordination of internal and external events (community events, all-hands meetings, holiday parties, etc.). Support event logistics, including venue/booking requests and catering coordination. Prepare and distribute invitations, flyers, and event announcements as directed. Coordinate attendee lists, RSVPs, and registration forms. Provide on-the-day event support (set-up, signage, welcome packs, attendee directions). Provide post-event administration, including attendance records, expense/receipt documentation, and follow-up communications. Provide backup support for other admin tasks as needed. Perform other duties as assigned. Required Qualifications: High school diploma or equivalent. 1+ years of experience as Administrative Assistant, demonstrating organizational and communication skills. Proficiency with Windows applications, including Word, Excel, PowerPoint, and Outlook. Strong organizational skills with a high level of accuracy and dependability. Ability to handle conflict and resolve common inquiries or complaints from customers effectively. Flexibility to manage multiple tasks simultaneously in a dynamic environment. Must have valid Driver’s License Preferred Qualifications: 2+ years of experience in administrative or customer-facing roles. Proven ability to plan work, sequence priorities, and meet simultaneous deadlines under pressure. Excellent verbal communication skills, with the ability to speak confidently in one-on-one settings or small groups. Strong writing skills, including the ability to create articulate and grammatically correct correspondence. Demonstrated ability to handle conflict with professionalism and composure. Prior experience with material handling including purchasing, receiving, warehousing, shipping, and inventory control. Physical Demands: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. Must be able to effectively communicate, (iesee, hear,speakand write clearly)in order tocommunicate with colleagues and/or customers; manual dexterityrequiredfor occasional reaching, lifting of light office objects, and operating office equipment Working Conditions: In general, the following conditions of the work environment are representative of those that an employeeencounterswhile performing the essential functions of this job. The office is clean, orderly, properlylightedand ventilated. Noise levels are considered low to moderate Additional Information: Compensation: $25 - $30 per hour Working Hours: This position generally works Monday- Friday, overtime and on call when necessary Medical Vision Flexible Spending Accounts 401K w/ company match Life/AD&D/LTD Paid Vacation/Sick/Holidays Employee Assistance Program Pet Insurance Disclaimers Equal Employment Opportunity Statement This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. All your information will be kept confidential according to EEO guidelines. U.S. and Canada Privacy Notice United States and Canada residents have the right to receive additional notices about their personal information. To learn more, click here . French Privacy Notice French Canadian residents have the right to receive additional notices about their personal information. To learn more, click here . Reasonable Accommodations If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at View email address on click.appcast.io . Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only. Pay Range Pay Range The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay. The actual pay rate will depend on the person's qualifications and experience. $25.00 - $30.00 / hour Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions. undefined About Us Employer Privacy Policy Equal Employment Opportunity Statement This company considers candidates regardless of race, color, religion,sex, sexual orientation, gender identity, national origin, disability, orveteran status. We are an equal opportunity employer, and all qualifiedapplicants will receive consideration for employment without regard to race,color, creed, religion, national origin, citizenship status, ancestry, sex,age, physical or mental disability unrelated to ability, marital status, familyresponsibilities, pregnancy, genetic information, sexual orientation, genderexpression, gender identity, transgender, sex stereotyping, order of protectionstatus, protected veteran or military status, or an unfavorable discharge frommilitary service, and other categories protected by federal, state or local law. EEO is the Law ADP Privacy Statement Artificial Intelligence Google Privacy Policy Google Terms of Service Opt-Out Request Honored Required Always Active Functional Functional Analytics Analytics Advertising Advertising #J-18808-Ljbffr