Conference Services Event Planner

Conference Services Coordinator

Join our Conference Services team to support the planning, coordination, and execution of high-level events for prominent clients. This role is ideal for an energetic, detail-oriented professional who thrives in a fast-paced environment and is passionate about delivering exceptional client experiences. You will contribute to large-scale conferences while independently managing smaller programs, ensuring excellence across all event touchpoints.

The Impact You'll Make:

• Support larger events by managing logistics such as meeting space, room set-up, catering, audio visual needs, and participant travel

• Prepare and distribute registration reports, including attendance, rooming lists, travel manifests, and activity summaries

• Create and maintain conference websites to support event communication and engagement

• Partner with the Director of Conference Services and Senior Event Planners to manage logistics and travel for various business unit events

• Collaborate with marketing and internal stakeholders to develop communications such as invitations, brochures, and event signage

• Independently plan and execute smaller events (1050 attendees), including venue selection, registration, communications, and on-site coordination

• Develop budgets, cost proposals, and post-event recaps for conferences and special events

• Research and recommend venues nationwide based on program needs, attendee size, and desired outcomes

• Review and proof marketing materials, including invitations, announcements, signage, and event programs

• Coordinate with the travel team to arrange air and ground transportation for event participants

• Build and maintain strong vendor and internal relationships through effective communication

What You'll Bring to Baird:

• Bachelor's degree in Marketing, Business, Communications, or related field; 3+ years of meeting planning experience preferred

• Financial services industry experience preferred

• Advanced computer proficiency in Word, Excel, Access, and Outlook, including mail merges, database usage, and basic graphic creation

• Strong grammar, editing, and proofreading skills with exceptional attention to detail

• Ability to manage peak workloads and multiple priorities while maintaining accuracy and a calm, professional demeanor

• Demonstrated commitment to delivering exceptional customer service

• Strong organizational and time management skills with the ability to meet deadlines

• Self-starter with the ability to work independently and collaboratively in a fast-paced environment

• Willingness to travel approximately 20%, including trips up to one week at a time

Compensation and Total Rewards:

• $62,400 - $87,000 annual salary range

• Bonus potential up to 20% of salary

• Compensation and bonus are commensurate with experience, performance and/or firm profitability

• Check out our Total Rewards at Baird, which is a summary of our benefits and compensation