Proposal Specialist III

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a highly talented Proposal Specialist III to work in collaboration with the West Region business development and operations team on pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.

This position offers the flexibility of a remote work schedule and can be based from a variety of locations in the US where AECOM has an office.

Job Family – Proposal Management

Interfaces with business line growth team and operations to support the process of winning work. Leads responses to client RFI/RFQ/RFPs and applies standard pursuit processes to ensure efficiency in schedule and bid compliance. Responsible for print, electronic and oral proposal deliverables. Provides market research and competitive intelligence and leverages data systems and tools to support proposal strategy and business strategic planning efforts.

Job Summary

• Leads medium to large proposals and presentations, and supports from capture through to interview stage, with support as required. Supports capture managers in development of the win strategy during capture through interview preparation.
• Creates annotated outlines and content plan and provides recommendations to technical teams on section structures. May serve as lead writer and editor for tailored resumes, past performance sections, executive summaries, and/or management approaches for proposals.
• Facilitates color reviews (Pink and Red team), quality reviews, and applies lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams.
• Participates by providing recommendations in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.
• Completes internal debriefs for proposals they lead, leverages past pursuit debrief information. Supports team during win/loss debriefs and gathering of client feedback on proposals to ensure and demonstrate continuous improvement.
• May support marketing or pursuits strategy and content development related to clients/markets, marketing communications, campaigns, account managers (CAMs) and business lines, as necessary.
• Coaches entry level proposal team members
• Performs a self-check of work prior to submitting to others for review/approval

Qualifications

Minimum Requirements

• Bachelor's degree and 4+ years of relevant experience working collaboratively within a marketing team to lead and support proposal activities for key clients and strategic pursuits aimed at securing new business, or an equivalent combination of education and experience.
• A developed understanding of effective proposal and presentation strategy development and compliance and writing and production.
• Advanced proficiency in proposal writing, editing, and project management
• Strong analytical skills for RFP/RFQ analysis and data-driven decision making
• A strong working knowledge of Adobe Creative Cloud, including InDesign and Acrobat, as well as Microsoft Word, Excel and PowerPoint
• Experience with proposal management software and data visualization tools
• Excellent organizational skills with the ability to manage multiple projects simultaneously
• Strong attention to detail and commitment to quality
• Outstanding written and verbal communication skills
• Ability to work effectively under pressure and meet tight deadlines
• Knowledge of industry-specific regulations and standards
• Willingness to work extended hours during peak proposal periods when necessary

Preferred Qualifications

• Bachelor's degree and 5+ years of experience in proposal writing and management, with a proven track record of successful submissions
• Experience in a relevant industry (e.g., government contracting, consulting, technology)
• APMP (Association of Proposal Management Professionals) certification preferred
• Understanding of government contracting processes (if applicable)
• Experience with TxDOT proposals

Additional Information

• This position does not include sponsorship for United States work authorization now or in the future
• Relocation assistance and/or per diem is not offered for this position
• THIS POSTING IS FOR A CURRENT VACANCY, AND AECOM INTENDS TO FILL THIS POSITION BY JANUARY 18, 2027.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

State/Province: TexasBusiness Group: DCSLegal Entity: AECOM Technical Services IncBusiness Line: Geography OHWork Location Model: RemoteOperating Group: AmericasPrimary Location: US - Houston, TX - 800 Gessner Rd Compensation: USD 92700.00 - USD 118450.00 - yearly