Medication Assistant/Clinical Coordinator

Job Description

Job Description

Be Well Medical & Aesthetics is seeking an exceptionally dependable, organized and adaptable Medical Assistant/Clinical Coordinator to join our growing practice.

This is not a traditional Medical Assistant position where you perform the same few duties throughout the day. We are a busy medical and aesthetics practice, and this role requires someone who is comfortable juggling multiple responsibilities, changing priorities throughout the day and taking initiative without needing constant direction. Ideal candidate can handled a fast-paced environment and not feel overwhelmed easily.

Candidates with experience in emergency medicine, urgent care, high-volume medical practices or other fast-paced healthcare environments may be especially well suited for this position.

Our ideal candidate:

• Is extremely dependable and has an excellent attendance history
• Thrives in a busy, fast-paced environment
• Can manage multiple competing priorities without becoming flustered
• Recognizes what needs to be done and takes initiative
• Is comfortable switching quickly between clinical and administrative responsibilities
• Communicates professionally and warmly with patients
• Is detail-oriented and follows tasks through to completion
• Is comfortable working independently
• Has flexibility with scheduling when clinic needs change
• Enjoys being part of a small team where everyone helps wherever needed
• Builds relationships with our patients and takes good care of their needs.
• Speaks Fluent English and Spanish.
  

Responsibilities

• Answer and manage incoming phone calls and patient inquiries
• Room patients and obtain/document vital signs
• Administer injections
• Review the patient calendar and identify necessary lab orders and testing
• Perform venipuncture for new and established patients
• Complete the full laboratory workflow, including ordering labs, collecting specimens, centrifuging, labeling, packaging and preparing specimens for pickup
• Monitor and process incoming faxes
• Initiate and manage patient referrals
• Complete prior authorizations
• Communicate with insurance companies regarding referrals, prior authorizations and patient coverage
• Scan and upload patient paperwork and outside medical records into appropriate systems
• Coordinate patient-related orders, including peptides and other prescribed products
• Order and maintain clinic medical supplies and inventory
• Assist providers and other team members as needs arise throughout the day
• Follow through on assigned tasks and communicate when issues need provider attention
• Build the work team up and perform as a great team member
  

Qualifications

• Previous healthcare experience required
• Medical Assistant or even LPN or Paramedic experience considered
• Phlebotomy experience strongly preferred. IV experience strongly peferred within scopr of practice.
• Experience in an ER, urgent care or other high-volume clinical setting strongly desired.
• Comfortable using computers/typing
• Comfortable using electronic medical records and learning new software
• Strong telephone and patient communication skills
• Excellent organization and time-management skills
• Reliable transportation and consistent attendance required
• Recognizes what needs to be done and takes initiative
• Is comfortable switching quickly between clinical and administrative responsibilities
• Communicates professionally and warmly with patients
• Is detail-oriented and follows tasks through to completion
• Is comfortable working independently
• Has flexibility with scheduling when clinic needs change
• Enjoys being part of a small team where everyone helps wherever needed
• Builds relationships with our patients and takes good care of their needs.
• Speaks Fluent English and Spanish.
  

Responsibilities

• Answer and manage incoming phone calls and patient inquiries
• Room patients and obtain/document vital signs
• Administer injections
• Review the patient calendar and identify necessary lab orders and testing
• Perform venipuncture for new and established patients
• Complete the full laboratory workflow, including ordering labs, collecting specimens, centrifuging, labeling, packaging and preparing specimens for pickup
• Monitor and process incoming faxes
• Initiate and manage patient referrals
• Complete prior authorizations
• Communicate with insurance companies regarding referrals, prior authorizations and patient coverage
• Scan and upload patient paperwork and outside medical records into appropriate systems
• Coordinate patient-related orders, including peptides and other prescribed products
• Order and maintain clinic medical supplies and inventory
• Assist providers and other team members as needs arise throughout the day
• Follow through on assigned tasks and communicate when issues need provider attention
• Build the work team up and perform as a great team member
  

Qualifications

• Previous healthcare experience required
• Medical Assistant or even LPN or Paramedic experience considered
• Phlebotomy experience strongly preferred. IV experience strongly peferred within scopr of practice.
• Experience in an ER, urgent care or other high-volume clinical setting strongly desired.
• Comfortable using computers/typing
• Comfortable using electronic medical records and learning new software
• Strong telephone and patient communication skills
• Excellent organization and time-management skills
• Reliable transportation and consistent attendance required
  

Schedule

This position requires schedule flexibility. Applicants should be comfortable with hours that may vary based on clinic needs.

This position does not include employer-sponsored benefits, but does include great employee discounts. Hours are typically Tuesday-Thursday 9:00-5:30/6 & Friday 9:30-3:00.

The Person Who Will Succeed Here

You may be a great fit if you’re the person coworkers depend on when the day gets busy. You can answer a ringing phone, remember that a specimen needs to be spun, notice that a referral hasn’t been completed, help room the next patient and then return to what you were doing without losing track of it.

If you enjoy staying busy, solving problems, helping patients and being an important part of a small medical team, we’d love to hear from you.

Benefits:

• Employee discount

Work Location: In person