Accounts Payable Operations Analyst

Job Title: Accounts Payable Operations Analyst

Location: Remote/Hybrid - USA

Reports to: AP Operations Manager

Department Name: Account Management

Job Type: Full Time, Non - Exempt

Position Summary

The Accounts Payable (AP) Operations Analyst is responsible for the timely and accurate processing and/or troubleshooting of Accounts Payables issues resulting from vendors performing services at customer sites. Reporting to the AP Operations Manager, you will play a crucial role in advocating for both customers and vendors by maintaining a vigilant posture towards the accuracy of records and timeliness of processing. You will collaborate with the finance team to resolve issues and improve operational efficiency. Your goal will be to ensure the prompt and accurate completion of various forms of invoices.

Essential Duties & Key Responsibilities

• Manage exception invoices and work orders backlog for assigned customers and/or vendors per established goals and objectives.


• Liaise with vendors to ensure invoices are accurate and in compliance with company requirements.


• Resolve past due invoices, short-payments, and credits, to maintain AP aging of the assigned accounts below 30 days, as well as to ensure service continuity for Rubicon customer by promoting a healthy AP posture.


• Match unpaid invoices to the appropriate Rubicon open work order, and release for prompt payment.


• Provide status of outstanding backlog for assigned accounts.


• Support ongoing initiatives to improve auto-vouchering performance.


• Promptly escalate order/profile/vendor data discrepancies to resolve the root cause of the issues delaying auto-voucher/vouchering/payment.


• Restore services interruptions by executing all the appropriate actions to repair the root causes leading to vendor service interruption.


• Provide timely feedback to all necessary stakeholders regarding root causes leading to vendor service interruption to prevent the recurrence of the same issue.


• Follow the billing calendar and ensure that all past due invoices are processed and scheduled for payment before the billing date, monitor open work orders for vendors performing services to Rubicon customers.


• Ability to travel and/or work onsite as needed.


• Performs other duties as assigned or apparent.

Supervisory Responsibilities:

• This job has no supervisory responsibilities .

Experience & Qualifications:

• High School Diploma and Bachelor’s degree in Accounting, Finance, or related field required.


• 1+ years of experience working in accounts payable or similar roles preferred.


• Demonstrated financial acumen.


• Demonstrated project execution experience.


• Willingness to cooperate with customers and management to resolve any issues that may arise. 


• Strong knowledge of MS Office and Excel


• Strong organizational skills with the ability to manage multiple priorities and deadlines.


• Exceptional interpersonal skills, with the ability to interface effectively with stakeholders at all levels of the organization.


• Strong customer service orientation with the ability to handle inquiries and requests efficiently and professionally.


• A proactive, can-do attitude with a willingness to take ownership of tasks and drive them to completion.


• Ability to work independently while also being a team player who thrives in a collaborative environment.


• Travel and/or onsite work will be on an as needed basis.

Physical Demands and Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job in a home office setting, the employee is regularly required to work on a computer for extended periods of time.


• Frequent use of a computer requires fine motor skills and hand-eye coordination.


• Ability to sit for extended periods while working from home or a designated workspace.


• Ability to perform tasks that require sustained attention and focus.


• Occasional lifting of materials up to 25 pounds.


• Travel to attend team meetings may be required.


• To facilitate working from home, and as a requirement for this role, the employee must provide reliable internet connection with sufficient bandwidth to execute all job functions and technology setup conducive to remote work. The company laptop will be provided.


• A quiet, distraction-free workspace is required for maintaining productivity.


• Collaboration with team members may occur through virtual meetings and communication platforms.

About Rubicon

Rubicon is a leading provider of technology-based waste and recycling solutions for waste generators, helping them to understand, manage, and reduce waste. We provide multi-location businesses with an all-in-one waste and recycling solution, offering deep insights into your waste streams to enable informed decision-making and actions across all your locations. We help customers achieve sustainability goals with tailored zero waste solutions, leveraging our longstanding relationships with more than 8,000 vendors and hauler partners.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for Environmental Social and Governance (ESG) both internally and externally to help grow the Company’s ESG objectives.

• Environment:  Contribute, measurably, to Rubicon’s carbon reduction goal and circular economy efforts


• Social:  Support Rubicon’s efforts to cultivate/promote racial and gender equity


• Governance:  Advance Rubicon’s commitment to best-in-class governance practices