ACT / OCT Coordinator

Job Description

Job Description

Description:

ACT- Advance Career Training

OCT- Off-Center Training

Promotes the ACT/OCT program to all staff and students; recruits students to ensure program capacity and provides support services to concurrently enrolled students to ensure all OMS goals and student achievement of certificates and degrees are met.

· Provides support services to all enrolled ACT/OTP students.

· Acts as a liaison between the center and the concurrent enrollment provider.

· Submits all ACT/OTP student daily attendance each week to the student records department.

· Maintains students’ ACT/OTP folders to include applications, progress reports, class schedules and grades.

· Coordinates with concurrent enrollment provider to ensure that evaluations are submitted for each ESP timely.

· Ensures all ACT/OTP students meet PRH-established attendance and performance criteria.

· Coordinates with the concurrent enrollment provider and center finance department to ensure all received financial aid is used to off-set center costs for ACT/OTP student enrollment.

· Provides regular feedback to students regarding appropriate employability skills and mastery of Career Success Standards.

· Works toward meeting Outcome Measurement System goals.

· Conducts ACT/OTP screening committee to determine applicant eligibility.

· Assists approved applicants to apply for acceptance at participating colleges.

· Monitors students’ attendance and progress.

· Conducts a review at the end of each semester to determine continued enrollment.

· Maintains database on; applicants, participants, and average GPA of graduate’s field of studies.

· Works to maximize the number of grants secured by students.

· Plans, implements and markets work-based learning (WBL).

· Develops and implements polices for the WBL programs that meet DOL requirements.

· Recruits, enrolls and monitors students in the WBL programs.

· Plans and assists in the development of the work-based learning handbook, guide, or brochure.

· Conducts orientation for students identified for the work-based learning program.

· Conducts sessions with career technical education and academic instructors on trends in the work force and training needs identified by the work-based learning site.

· Monitors work sites to ensure that quality training is taking place.

· Coordinates communication of work-based learning “success stories” with local businesses.

· Promotes a home-based WBL program and helps coordinates the program.

· Works with the Center’s Safety Officer to ensure all work-based learning sites are safe and in compliance with OSHA standards and site visits are conducted as required.

· Ensures that all work positions are documented with a site agreement and specific agreement and that necessary signatures have been acquired.

· Ensures all documentation reflective of work-based learning assignments have been completed including, but not limited to, Training Achievement Records (TAR), periodic evaluations, and time sheets.

· Ensures student WBL hours are updated in CIS.

· Coordinates transportation of students to work sites.

· Follows CDSS plan and Code of Conduct system daily.

· Assists with quarterly graduation exercises.

· Complies with DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and center policies and procedures.

· Maintains good housekeeping in all areas and complies with safety practices.

· Models, mentors, and monitors appropriate Career Success Standards.

· Participation in PRH-mandated staff training is mandatory. Failure to participate may result in disciplinary action up to and including termination.

· Other duties as assigned. Perform other duties as assigned.

Effective Communication

· Presents information both clearly and concisely and regularly confirms the correct interpretation of information.

· Very high standard of communication skills both written and verbal for the presentation of facts and ideas.

· Shows professional non-verbal body language and actively listens to others.

Organization of Work

· Action-oriented. Demonstrates the ability to handle several projects simultaneously with decision-making, flexibility, and problem-solving.

· Implements the key principles of time management, task allocation, and priority assignment in addition to personal organization.

· Shows attention to detail and ability to complete work with the highest level of accuracy and efficiency.

· Continually seek ways to improve employment service provided via the development of professional skills and personal growth.

Professionalism

· Demonstrates professional interpersonal skills when interacting with others. Abides by The Bizzell Group’s Healthy Workplace Environment policy.

· Acts as a team player and builds professional relationships with coworkers to achieve goals.

Leadership & Management

· Ability to exceptionally manage and lead students from diverse backgrounds.

· Committed to investing in and developing students and positioning them to succeed.

· Mission-oriented and possesses a strategic vision.

· Motivates students and provides coaching and/or feedback when needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Proficiency with advanced Microsoft Office applications including Word, PowerPoint, Outlook, and Excel.

Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.

Strong knowledge of the subject area of instruction and academic teaching practices.

High level of communication, interpersonal skills, and organizational skills.

High level of ability to motivate, inspire, and educate students effectively.

Experience

Minimum of one to two years related experience in education. Two years’ experience with job development and placement.

Education

Bachelor’s degree in education from a four-year college or university and/or equivalent combination of education and experience.

Certificates, Licenses, Registrations

Certified to teach in State (may be waived by Regional Office but must pursue certification). Valid State Driver’s License.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands, and arms, talk, and listen. The employee is occasionally required to sit; use hands and fingers to handle or feel; to taste and smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is moderate to high.