Business Coordinator

Job TitleGen Admin Supv I Coord IJob DescriptionCoordinate a variety of business functions for assigned program area. Provide guidance to administrative or business staff. Ensure activities are prioritized based on organizational need. Tracks projects and develops reports for program area. Coordinate functions for budget development and monitoring, financial and account management, records management, procurement and administrative activities. Perform special duties as assigned. How you will contribute:Accounting: Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations.Budgeting: Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports.Business Management: Recommend resolution to administrative or business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.Business and Administrative Support: Provide administrative support services to assigned program area.Contract Administration: Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.Perform duties as assigned.Procurement: Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.Program Analysis and Reporting: Research and compile data and prepare reports or presentations for a variety of programs or projects.Records Management: Organize and maintain records for assigned program area per established retention schedules and policies. Periodically review relevant forms, documents, and materials to ensure all information is accurate and up to date.Special Assignments: Assume responsibility for special projects and assignments.What will make you successful:Ability to analyze data and reach logical conclusions.Ability to communicate effectively orally and in writing with internal and external customers.Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.Ability to interpret laws, regulations, policies, and procedures.Ability to prepare and analyze financial information and prepare accurate status reports.Ability to solve problems and make decisions.Comprehensive knowledge of office policies, procedures and practices.Knowledge of accounting practices and procedures to include GAAP.Knowledge of budgeting principles and practices.Knowledge of business principles and procedures.Knowledge of procurement practices and procedures.Knowledge of records management and retention procedures and schedules.Proficiency in financial computer programs, MS Word, Excel.Skill in collecting and analyzing data and preparing reports or presentations.Skill in the use of computers and software applications.Minimum Qualifications:Experience using financial management and budgeting computer programs.Experience with Word, Excel, AccessKnowledge of GAAP, accounting policies, practices, procedures.Knowledge of budget development and monitoring.Additional Considerations:A combination of training, experience or education in Business, Accounting or related field desired.Administrative experience coordinating a variety of business functions for a designated program area.Experience using Cardinal system.Experience with state budgeting practices and procedures.VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of ConductAbout UsVDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer. Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:Fingerprint based Criminal History Background CheckDMV Record CheckWork History VerificationReferencesPre-employment physicalDrug screen