Building & Facilities Manager

Job Description

Job Description

Description:

The Building & Facilities Manager oversees the day-to-day building and custodial operations at Christ House and Kairos House facilities, ensuring safe, clean, and functional spaces for patients, Kairos members, staff, and visitors.

Essential Functions:

1. Supervise maintenance and custodial staff, including scheduling, performance management, training, and ensuring adherence to safety and operational standards.

2. Routine and Preventative Maintenance

• Coordinate routine and preventative maintenance programs ensuring reliability of critical systems (HVAC, electrical, plumbing, etc.).
• Oversee the timely completion of maintenance and repair work, ensuring quality standards are met and minimizing disruption to facility operations.
• Coordinate daily custodial routines and special cleaning projects in collaboration with the Lead Custodian to ensure consistent cleanliness and infection control.
• Provide hands-on maintenance and custodial support as needed.

3. Project Management

• Oversee the planning and completion of maintenance projects, including small and large-scale renovations, structural repairs, and updates.
• Develop and manage a Capital Improvement Plan for building systems and facilities that supports long-term infrastructure and facility needs, ensuring timely planning, budgeting, and execution of upgrades and maintenance projects.

4. Safety and Security Management

• Lead emergency preparedness and response planning and drills related to building infrastructure (e.g. fire, power outages, floods, HVAC failures).
• Coordinate inspections of fire and security alarm systems, fire extinguishers, emergency generators, elevators, and other building systems as required.
• Ensure compliance with all local, state, and federal regulations related to building/facilities.

5. Vendor Contracts, Licenses, and Permits Management

• Maintain organized records of inspections, maintenance contracts, licenses, permits, and expiration dates, ensuring timely renewals and compliance with regulatory requirements.
• Coordinate facilities-related contract deliverables and relationships with service vendors (e.g. HVAC, elevator, security system, pest control, etc.).
• Assist with the renewal of city building and elevator licenses.
• Assist with the renewal, negotiation, and execution of maintenance and utilities contracts, ensuring compliance, cost-effectiveness, and alignment with facility needs (e.g. HVAC, water, electricity, gas, pest control, etc.).

6. Budget Management

• Develop and manage the Building/Facilities and Capital Improvements budgets, including forecasting, cost analysis, and monitoring expenditures to ensure alignment with organizational goals and financial constraints.
• Maintain and track fixed assets to support lifecycle planning and develop replacement schedules aligned with facility needs and financial constraints.

8. Perform other duties as assigned.

• Education : Bachelor's degree preferred but not required.
• Experience : 3-5 years experience in facilities management or building operations. Experience in a healthcare or residential setting preferred. Supervisory experience preferred.
• Skills : Excellent organizational, project management, and time management skills. A self-starter with an ability to multitask. Strong critical thinking and problem-solving skills. Ability to plan strategically and demonstrate resourcefulness in setting priorities. Ability to communicate effectively.