Administrative Professional III

Mediation And Family Court Services Coordinator

This position is responsible for organizing and coordinating the operations of Mediation and Family Court Services in order to ensure organizational effectiveness and efficiency, with an emphasis on management of all financial and data record keeping and proofreading of all court documents. Duties include but are not limited to facilitating of financial activities, including receiving fees and submitting unpaid fees to the State of Wisconsin Department of Revenue for tax intercept, contacting and scheduling clients for the mediation process, proofreading and editing of confidential and time sensitive court documents to effectively and efficiently operate in compliance with STATE STATUTE 767.41, local Court rule, clients, Judges, Clerk of Courts, attorneys, and County Board. This position maintains detailed spreadsheets, reports and graphs for the Director of Mediation, Judges and Court Commissioners, initiates annual blanket purchase orders and purchases all supplies, maintains department website, and performs all office duties required for the Mediation department. Assists in budget process. Provides front end support to the Director of Mediation.

Excellent communication skills and ability to create correspondence or proofread and edit court documents prepared by the Director and contract mediators. Proficient knowledge of bookkeeping and various software programs, including but not limited to Word, Excel (including understanding of formulas and charts), Access, PowerPoint, Outlook, Zoom, Financial Enterprises, website software, AllPaid (government payment website), and operating of MFP. Ability to count money and provide appropriate change, if needed. Familiar with with the Court system as well as researching court records in CCAP and e-Filing in the Wisconsin Court System. Ability to work independently and exercise good judgment that reflects management directives. Some knowledge of community resources. Ability to keep private matters confidential. Ability to perform duties accurately and to organize workflow to be completed in a timely manner. Ability to work with clients who are under high stress and emotional, sometimes with erratic behavior. Ability to multi-task and perform a wide range of office management duties. Maintain prompt and regular attendance. Able to work with very diverse clientele. Bilingual in Spanish a plus.

Minimum 5yrs responsible office experience with a heavy emphasis in Microsoft software. Legal field or family law a plus. Minimum 2yrs responsible office experience in bookkeeping. Ability to type fifty (50) wpm. Strong computer skills with accuracy in grammar. A combination of para-legal certificate and experience will be considered.

Ability to sit, for long periods of time; ability to walk, lift and carry ten (10) pounds occasionally. Equipment use requirements: Multi-line telephone; knowledge of multiple computer programs and MFP equipment, to include the scanning of files and eFiling in the Wisconsin Court System. Working Conditions: Occasional high stress situations; including frequent interruptions and irate or emotional clients. All work is in the Courthouse in a professional office setting.