Assistant Registrar -Academic Scheduling

Assistant Registrar

Reporting to the Senior Associate, the Assistant Registrar leads the institution's strategic scheduling initiative utilizing a scheduling platform to develop data-informed, student-centered academic schedules that support degree completion, enrollment growth, operational efficiency, and resource optimization. This position serves as the primary administrator for Ad Astra and collaborates with academic departments, advising, institutional research, enrollment management, and university leadership to develop annual scheduling plans aligned with degree pathways and student demand. The position assists in ensuring the effective management of course offerings, section frequencies, and instructional modalities to advance institutional goals for student success. The position manages the accurate setup of the terms for registration and refunds, as well as Banner course catalog and sections in Banner. The Assistant Registrar works closely with campus partners and departments to ensure classroom utilization and faculty resource allocation are effectively managed.

Strategic Academic Scheduling and Academic Pathway Alignment Lead the development and implementation of annual and multi-term course schedules using scheduling platform Establish and maintain institutional scheduling standards, timeline, and governance processes. Coordinate annual scheduling activities across colleges, departments, and administrative units. Collaborate with academic departments to align course offerings with degree plans. Support annual review of completion paths to ensure required courses are available when students need them. Partner with advising and student success units to improve course access. Develop scheduling models that support student completion pathways and reduce barriers to graduation. Ad Astra Administration Serve as the institutional functional lead and system administrator for Ad Astra. Maintain system configurations, scheduling rules, academic planning structures, and reporting dashboards. Coordinate software upgrades, vendor communications, testing, and implementation of new features. Provide training, documentation, and support for campus users. May provide supervision, training and performance oversight for a Coordinator position as departmental responsibilities grow and operational needs evolve. Scheduling Analytics and Reporting Analyze enrollment trends, course demand, capacity utilization, waitlist activity, and room usage in coordination with the Director of Space Management. Utilize Ad Astra metrics to assist in evaluation of Degree Velocity, Time to Completion, Momentum Year, and student progression indicators with Institutional Research and other campus partners Produce executive reports and dashboards for academic leadership. Identify course bottlenecks, underutilized offerings, and opportunities for schedule optimization. Curriculum and Events Oversees the academic curriculum course change update process in Banner. Reviews and approves all Curriculog new, revised, and deletion course requests for accuracy and feasibility. Represents the Office of the Registrar at UWG commencement ceremonies. Other duties as assigned by the Senior Associate Registrar or to best serve the needs of the Office of the Registrar and/or Division of Strategic Management.

Required Qualifications Educational Requirements Bachelors Degree Required Experience Minimum of five years of progressively responsible experience in higher education administration. Experience with academic scheduling, enrollment management, registrar operations, institutional research, or student success initiatives. Strong analytical and data interpretation skills.

Proposed Salary $65,069 salary. Paid on a monthly basis.

Knowledge, Skills, & Abilities ABILITIES Demonstrate the ability to work collaboratively with various university constituencies. Display the ability to handle multiple tasks or projects at one time and meet assigned deadlines. Physical Requirements Office Environment - Work normally performed in a typical interior work environment. KNOWLEDGE Display a high attention to detail and accuracy with the ability to work in a fast paced and continuous change work environment. SKILLS Skilled in searching out information from a variety of sources and incorporating that information into a student information system or other complex software. Excellent interpersonal skills and strong communication abilities.

University System of Georgia