Supplier Document Control Specialist

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

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Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

Bechtel is the licensing, engineering, procurement, and construction partner on TerraPower's Natrium team. Selected by the U.S. Department of Energy (DOE) for its Advanced Reactor Demonstration Program, Natrium is participating in a DOE initiative to re-establish U.S. leadership in nuclear energy that provides matching funding to industry to design and build an operational advanced reactor.

TerraPower, a leading advanced generation technology company founded by former Microsoft CEO Bill Gates, will be deploying its 345 MWe sodium fast reactor (SFR), called Natrium. The Natrium plant features an advanced, cost-competitive reactor design that is safer, simpler, easier and less costly to construct, less expensive to operate, and able to provide energy that is competitive with fossil fuels. It also features an innovative molten salt energy storage system designed to be complementary to solar and wind power by evening out the peaks and valleys in production when the sun is not shining, or the wind is not blowing. With the reactor and energy storage output combined, the plant can produce more than 500 MWe of power. Other Team Natrium partners include GE Hitachi Nuclear Energy, Energy Northwest, PacifiCorp, and Duke Energy, along with support from a number of national laboratories and universities. This DOE Program has the potential to be the largest funding program for advanced nuclear power in U.S. history and will shape the future of nuclear energy for decades. We invite you to join our team for this historic and interesting opportunity.

Job Summary

Performs supplier document processing for data entry of supply chain document information with a focus on supplier documents into an electronic document management system (Aconex). Interfaces with suppliers in the support of their use of Aconex. Adjust priorities according to direction. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures; works under general supervision. May have access to confidential data. Contributes and adheres to company and department policies and objectives. Strives to maintain Bechtel's "Zero Accident" philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards and takes steps to correct or minimize the hazards.

This position will report to the Project Administrator. This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership. Work Schedule: Schedule B (9/80 schedule); telework will be in accordance with Bechtel's Telework Policy. The preferred in-office days are Tuesday through Thursday.

Major Responsibilities

• Process supply chain documents, maintaining data integrity through a variety of procedural steps in accordance with well-defined procedures and guidelines
• Must be able to create and present Aconex supplier training material for the supplier document control portion to Suppliers, Supply Chain and Engineering personnel, remotely and/or in-person
• Maintain and update the Supplier Submittal Register (SSR) form along with supporting workflows
• Adjust priorities according to direction
• Perform data entry into an electronic document management system (EDMS)
• Perform a variety of records management clerical duties of either a general or specialized nature
• Produce reports using standard office automation tools such as MS Excel and Word
• Assign document numbers and enter related pertinent information into the EDMS as required
• Maintain the filing system and record copies of project documents as directed by supervisor
• Interface on a routine basis with a variety of project personnel providing support/responding to questions
• Perform other administrative activities/assignments as directed by supervisor
• Operate standard office equipment, including automation tools
• Perform data entry to produce and maintain logs, transmittals, and track documentation as required
• Maintain proper document configuration management in support of engineering, procurement and construction
• Provide general and technical support to project personnel in the use of Aconex and other software used by Document Control
• Routine perform self-check of daily work
• Adhering to all charging practices
• Ability to work overtime and/or hours outside of the normal work periods
• Other tasks as assigned by supervisor/manager

Education and Experience Requirements

• Requires a bachelors degree or equivalent, or, in lieu of formal degree, a minimum of 1 year of related document control and/or records management experience.
• Must possess the right to work and remain in the United States without visa sponsorship.

Required Knowledge and Skills

• Good working knowledge of computer applications
• Ability to type accurately and format properly
• Attention to detail is critical
• Ability to follow written direction
• Good organizational skills
• Willing to perform repetitive data entry
• Demonstrated abilities in utilizing EDMS to perform data entry
• Good oral and written communication skills
• Effective interpersonal skills (ability to relate at all levels of the organization) with a positive, customer service-oriented attitude
• Ability to work remote effectively in accordance with remote work requirements
• Knowledge of electronic file transfer
• Proficient in extracting reports and performing queries
• Must be willing to learn new processes, procedures, and software
• Previous document control experience on an Engineering, Supply Chain or Construction Project preferred
• Basic to intermediate knowledge of Microsoft Outlook, Word and Excel

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards.

Diverse Teams Build the Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to View email address on click.appcast.io.