Payroll Coordinator

Financial And Payroll Records Position

The purpose of this position is to prepare and maintain a variety of financial and payroll records to include Accounts Payable, Payroll, and/or utility billing functions. The primary functions of this position are maintaining payroll files, performing calculations, examining financial documents and preparing financial summary reports.

This class works under general supervision, independently developing work methods and sequences. The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Verifies forms for all personnel actions, checking all figures for accuracy, completeness, compliance with standard procedures, and necessary approvals.
• Reviews payroll documentation for accuracy through audit reports and makes any necessary adjustments.
• Communicates with the Human Resources Department to ensure the integrity of the payroll data including data related to new hires, terminations, transfers and rate changes. Makes updates as necessary.
• Processes special payrolls when necessary as well as perform year-end adjustments to the payroll files.
• Enter payroll data in computer system or prepare checks. Balance payroll trial register and distribute. Direct deposit administration. Complete tape process to bank. Prepares 941 tax deposit.
• Establishes, maintains and coordinates processing of automatic earnings, retro payments, leave accruals, garnishments, earning corrections and refunds for all benefits.
• Calculates overtime payments for employees.
• Compiles and compute payroll for salaried staff, temporary and hourly workers.
• Processes biweekly payroll for City employees.
• Prepare various reports, including deduction registers and payroll cost allocations. Monitor accuracy of reports.
• Tracks, monitors, and account for loan payments.
• Assists in the preparation of monthly, quarterly, and annual payroll reports, information returns and forms, and monthly sales tax returns.
• Maintains all employee payroll files.
• Researches and resolves any issues or questions from employees regarding pay, taxes, deductions and court orders.
• Generates and distributes payroll related reports to the auditors as needed.
• Reconcile and prepare daily bank deposits.
• Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Minimum Education And Experience Requirements:

• Associate's Degree in Accounting, Finance or related discipline.
• Two (2) years of experience in bookkeeping, finance, payroll or clerical accounting areas or an equivalent combination of education, training and experience.
• Must possess and maintain a valid state driver's license with an acceptable driving history.

Knowledge, Skills And Abilities:

• Knowledge of laws, rules and regulations controlling payroll collective bargaining personnel rules & regulations, including Fair Labor Standards Act.
• Skill in Microsoft Office Products (Word, Outlook and Excel) and payroll processing software.
• Knowledge of cash receipts, accounts payable, and special assessments.
• Skill in basic mathematics, word processing and data entry.
• Skill in providing good customer service.
• Ability to complete and accurately prepare payroll reports.
• Ability to use critical thinking skills to arrive at solutions and suggest improvements to the process.
• Ability to organize work for timely completion.
• Ability to perform a wide variety of functions, to review data for reasonableness and accuracy, and communicate effectively.
• Ability to establish and maintain effective working relationships with City officials, vendors, and the general public.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Work Environment:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

Work Hours:

Monday – Friday 8am- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)

Americans With Disabilities Act Compliance:

The City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Essential Safety Functions:

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

Emergency Management Responsibilities:

Note: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.

The City of Deerfield Beach values the service veterans and their family members have given to our country, and supports the hiring of returning service members and military spouses.

Applications to the City of Deerfield Beach are reviewed as received. Early application is encouraged, as this posting may close at any time.