Purchasing Specialist

Purchasing Specialist

The Purchasing Specialist supports project execution through timely, accurate, and compliant procurement transactions. This role is primarily responsible for executing purchasing activities in support of active projects, coordinating with suppliers and internal teams, managing purchase orders and changes, and resolving delivery, invoice, and compliance issues. The Purchasing Specialist works under the direction of procurement leadership and plays a critical role in ensuring materials and services are procured in accordance with project requirements, contracts, and company policies.

Purchasing & Project Support

• Execute day-to-day purchasing activities in support of project schedules, material requirements, and field needs.
• Prepare, issue, and maintain purchase orders, change orders, and associated documentation in the company purchasing system.
• Ensure purchase orders accurately reflect scope, pricing, delivery requirements, commercial terms, and project constraints.
• Support project financial health through purchase order management.

Supplier Coordination & Issue Resolution

• Coordinate directly with suppliers to confirm order status, delivery dates, quantities, and documentation requirements.
• Work closely with Expeditors and project teams to track supplier performance against contractual schedule and delivery commitments.
• Identify and communicate material constraints, delivery risks, and supplier issues to the Project Team and procurement leadership.
• Support resolution of non-conformances, shortages, damages, and delivery discrepancies in coordination with Quality, Project, and Procurement teams.

Contract Compliance & Commercial Support

• Support procurement leadership with supplier qualification, evaluation, and re-evaluation activities as assigned.
• Assist with commercial negotiations within defined authority limits and under manager direction.
• Ensure purchasing activity aligns with executed contracts, master agreements, and approved commercial terms.
• Maintain accurate procurement documentation to support audits, claims, warranty issues, and project closeout.

Systems, Reporting & Financial Support

• Accurately input, maintain, and update purchasing data and records within the company ERP/purchasing system.
• Actively monitor and collaboratively engage in the invoice and lien waiver submission process.
• Research and resolve accounts payable and accounts receivable discrepancies related to purchase orders, pricing, quantities, or receipt issues.
• Support procurement reporting requirements, including spend tracking, supplier performance metrics, and vendor scorecards.

Collaboration & Continuous Improvement

• Maintain cooperative working relationships with suppliers to stay informed of product availability, lead times, and market conditions.
• Coordinate closely with Project Controls, Construction, Engineering, Sourcing and Finance to ensure alignment between procurement actions and project needs.
• Support continuous improvement of purchasing processes, templates, and controls to improve execution efficiency and compliance.

Other Requirements

• Ability to travel as required to support project or supplier needs.

Targeted Salary - $70,000-90,000

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.