Household Manager & Family Assistant (Part-Time)

Household Manager & Family Assistant (Part-Time)

Location: Jacksonville, FL 32207

Employment Type: Part-time, 30-35 hours per week, with 30 guaranteed

Schedule: Monday-Friday, 8:30 AM-2:30 PM, with some flexibility for occasional school pick-ups and date-night coverage.

Ideally available for overnight stays as needed (approximately once every other month), compensated separately.

Compensation: $30-$35 per hour, W-2

Start Date: ASAP

Requirements

• Reliable transportation required; mileage reimbursement provided when using a personal vehicle.
• CPR and First Aid certified (or willing to obtain prior to start).
• Ability to navigate multiple flights of stairs throughout the day as a regular part of the role.
• Maintain a smoke-free environment.
• Maintain a fragrance-free presence in the home.
• Must be authorized to work in the United States.

About Our Family

We are a busy, active family of five with three school-aged kids and a lovable, active dog. Our household runs at full speed. Between sports, activities, school logistics, and two working parents, there is always something in motion. Both parents work from home offices and are deeply invested in their professional work, which means the household needs someone who can take the reins without being directed at every turn.

We live on the water in Jacksonville and love our home. It is where we host holidays, gather as a family, and recharge on the weekends (when we actually get to). Right now, weekends are consumed by prepping for the week ahead, and we are ready for that to change.

We want to come home to a household that feels calm, organized, and ahead of schedule. We are looking for someone who becomes a true extension of our family's operations: someone who takes pride in the details, runs independently, and genuinely enjoys being part of a warm, active home.

Who You Are

You are the kind of person who walks into a home and immediately sees what needs to happen, then makes it happen without being asked twice. You are highly organized, proactive, and systems-minded, with a natural ability to anticipate needs and stay five steps ahead. You thrive working independently, take initiative on projects, and look for ways to streamline and improve how things run.

You are warm and comfortable around children without being the center of attention, and you understand that your presence supports the family without disrupting the flow of the household. You are a confident, capable problem-solver who communicates clearly and adapts easily to a fast-moving home. You love taking ownership of your domain and take pride in leaving things better than you found them.

Key Responsibilities

Family Support

• Occasional school pickups, once per week or as needed
• Prepare backpacks, uniforms, snacks, and sports gear for daily activities
• Support with kid-related errands, including school project supplies and activity prep
• Backup childcare and supervision
• Occasional overnight stays planned well in advance (compensated separately)

Household Organization & Maintenance

• Perform daily household resets: tidying common areas, managing dishes, wiping surfaces, and vacuuming high-traffic areas
• Create and maintain household organization systems across all areas of the home
• Seasonal clothing and dcor swaps, including support with holiday decorating
• Pack and unpack for family travel as needed
• Assist with event and guest prep for holidays and family gatherings hosted at the home
• Coordinate donation drop-offs

Laundry & Linens

• Wash, fold, organize, and put away laundry for the entire family
• Maintain a well-stocked and tidy laundry area
• Manage linen rotation, with attention to bedding as needed

Meal Support

• Prepare one fully cooked family dinner per week (Tuesdays)
• Prepare two dinners per week in an oven-ready or finish-it-yourself format (Mondays and Wednesdays)
• Stock the fridge and pantry for weekend meals
• Prep daily school lunches

Inventory & Errands

• Weekly grocery shopping and pantry/fridge restocking with attention to a balanced mix of proteins, starches, and vegetables; no specific dietary restrictions
• Manage running household supply lists and subscriptions (Amazon, Costco, Target)
• Handle returns, dry cleaning, and gift shopping and wrapping for kids' birthday parties
• Mail and package handling, including breaking down boxes

Pet Care

• Midday walks or letting out the Golden Retriever as needed
• Maintain dog food subscription and all pet supplies
• Schedule grooming approximately every other week
• Track and schedule veterinary appointments as needed
• Dog-sitting while family is traveling

Vehicle Upkeep

• Schedule weekly cleaning for mom's vehicle
• Coordinate fueling and interior organization of both vehicles
• Track vehicle maintenance, registration, and insurance renewal dates

Vendor & Property Oversight

• Oversee and coordinate the biweekly cleaning crew and other household vendors (pest control, pressure washing, etc.)
• Research and coordinate repair quotes and service appointments as needed
• Manage outdoor spaces, including general backyard tidying and outdoor plant upkeep

Administrative & Personal Assistant Support

• Manage household and school calendars, including monitoring school emails for upcoming needs (field trips, supply requests, project deadlines)
• Initial travel research to narrow down options for family review and final decisions
• Event and appointment coordination as needed

Deep Cleaning & Special Projects

• Occasional deep cleans of the fridge, oven, and baseboards as needed
• Organizational projects including closets, pantries, toy storage, and sports gear

How to Apply

Please send a short intro letter telling us about yourself and why this role is a great fit, along with an updated resume and three professional references with contact information. Please note that this role requires a background check.

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