Marketing Coordinator

Job Description

Job Description

Are you looking to make a lasting impact on enriching and improving the lives of the Charlotte community with one of the nation’s largest not-for-profit organizations? At Blumenthal Arts, we believe arts unite and transform lives. By joining our team, you could help continue our mission, inspire the next generation, and be part of our evolution as a national leader with a growing international reputation in presenting and producing.

Blumenthal Arts seeks a Marketing Coordinator to support in day-to-day activities, logistics, and administrative functions of the Marketing Department for assigned programs and events. Assists with the coordination and execution of marketing campaigns, advertising placements, promotional initiatives and departmental operations. Responsible for preparing marketing settlements, managing invoice processing and payment tracking, maintaining budget documentation, and supporting vendor and partnership coordination efforts.

Serves as a key support role for the marketing team by helping manage timelines, organizing project materials, coordinating production schedules, and assisting with ad trafficking, tagging, and creative execution. Works collaboratively across departments and with external vendors to ensure projects are completed accurately, on time, and within budget. Occasional evening and weekend hours required.

Your impact:

Settlements

• Coordinates preparation of marketing settlement documentation, including collecting, reviewing, and organizing required backup materials by deadlines
• Works with internal teams and external partners to gather information, resolve discrepancies, answer settlement questions, and maintain accurate records for reconciliation

Finance

• Supports the Marketing Department’s payment process and financial record keeping for advertising, production, sponsorship, and other marketing invoices
• Verifies invoice amounts against contracts, insertion orders, estimates, and marketing plans; researches and resolves billing discrepancies and vendor payment issues
• Assists with monthly budget tracking, invoice reconciliation, and maintaining departmental financial records, including Broadway Lights Series budgets and annual expenses
• Manages the project tracking and expense reporting system, including playbill tracking

Partnerships

• Supports execution of advertising sponsorships and promotional partnerships, including scheduling, ordering, proofing, trafficking, and delivery of sponsor assets
• Works with Marketing Event leads and internal stakeholders to ensure sponsorship obligations and promotional deliverables are completed accurately and on schedule
• Researches promotional partner opportunities, community events, and cross‑promotional initiatives aligned with marketing goals

Vendors

• Coordinates with marketing vendors and service providers by obtaining estimates, managing quotes, and maintaining project documentation
• Tracks production schedules and timelines to ensure accurate, on‑time delivery of marketing materials and communicates specifications and updates to stakeholders.
• Supports alignment of marketing projects with budgets, brand standards, and organizational goals

Department Support

• Provides administrative and operational support across marketing projects, including organizing materials, ordering promotional items and collateral, maintaining department files, and coordinating logistics for campaigns and events
• Supports advertising coordination, ad trafficking, tagging, creative asset management, and campaign execution
• Assists with on‑site event activations, promotional efforts, and audience engagement, collaborating with internal teams and external partners to ensure smooth execution of marketing initiatives

Who We Are:

For 33 years, Blumenthal Arts has been presenting the best of Broadway which has established us as a top-ten touring market. By investing in Tony Award-winning Broadway, we shape the future of arts through new and original works and by nurturing artists. We support local artists, like our Blumenthal Fellows and 16 resident companies that share our stages. Through Blume Studios, we are leading the way in innovative, immersive productions that expand how audiences experience the arts. We infuse more than $80 million annually into our local economy and ensure access through our Blumenthal Bridges Access Grants, which serve thousands of individuals each year with free and subsidized tickets and programs.

We are a diverse team of leaders, innovators, transformers, and collaborators who believe in the inspirational and uniting spirit of the arts. Our mission to use the arts as a catalyst for education, community connectedness, and economic growth drives our work. Our team infuses skills from various backgrounds and industries to continue to provide art excellence to the Charlotte community.

Why Join Us:

We prioritize our employees’ well-being by offering a comprehensive benefits package that not only includes competitive compensation but also emphasizes work-life balance. Our employee-forward approach fosters an environment where individuals can thrive both personally and professionally.

Our benefits package includes:

• Medical insurance with no-cost premium for employee only coverage, plus FSA and employer-funded HRA options
• Paid vacation, sick leave, and holiday time to recharge with your loved ones
• Life Balance Reimbursement up to $125 a month for qualifying expenses such as transportation, parking, and wellness-related memberships
• Flexible schedules
• Complimentary tickets
• Vision and dental insurance
• Retirement savings with a 3% employer match to help secure your future
• And more!

Skills You’ll Bring:

• Bachelor'sdegree in marketing,communicationsor related field
• At least 2 years of experience in marketing
• Experience working with a CRM system (AudienceViewpreferred)
• Strong organizational, administrative, and project coordination skills
• Ability to manage multiple projects and deadlines simultaneously in a fast-paced environment
• Detail oriented with strong management and communication skills (written and verbal)
• Working knowledge of basic business math concepts and commonly used formulas and functions in excel
• Knowledge of advertising and marketing strategy and tactics
• Proficiencyin Microsoft 365 suite
• Basic knowledge of Photoshop and other Adobe design products preferred
• Ability to work well in a collaborative team environment as well as independently