OCIP Administrator Assistant

Job Description

Job Description

Status: Non-exempt HYBRID POSITION 3 DAYS IN THE OFFICE 2 DAYS WORK FROM HOME
Primary Duties and Responsibilities:
Enrollment Activities

• Receive and audit all contractor enrollment information via enrollment website, including insurance bid information on designated wrap-up program forms. Follow up with individual brokers/agents and contractors as necessary.
• Process enrollments, enter information into OCIP Data Tracking System, and notify designated insurers and other appropriate vendors electronically of enrolled contractors for certificate and policy issuance.
• Perform closeout notification protocols for each contractor and project work as activities are completed during the wrap-up program term, including providing notice of contract completion to the broker.

• Respond to all contractor questions (utilizing the administrative unit’s toll-free number or e-mail).
• Provide enrolled contractors with wrap-up program informational loss control and claim materials.
• Track, review and distribute contractor wrap-up policies upon issuance by insurers.
• Collect, monitor, and report on all enrolled contractor and subcontractor monthly payrolls for wrap-up program purposes.
• Periodically attend monthly (or every other month, if appropriate) wrap-up program management meetings with project management firm and designated contractors to review the wrap-up operation and issues in all areas of administration, safety, and claims.
• Maintain and regularly update the owner’s project databases covering all wrap-up program information.
• Maintain and update, on a daily basis, the wrap-up database covering the following contractor and subcontractor wrap-up insurance-related functions:
• Contractor identification and enrollment tracking

• Contract cost and payrolls
  • Monthly reporting
  • Exceptions reporting
  • Insurer loss data
  • Claim tracking
  • Project closeout
  • Other, as appropriate

• With the data noted in item above, perform the following:

• • Monitor the status of enrollments for all contractors and subcontractors, and contact appropriate contractors and notify the Program Manager and/or CM/GC when delays or irregularities are observed.
  • Maintain records reflecting the issuance of policies by designated insurers, as well as projected start and completion dates for all contractors/projects.
  • Maintain a database of financial exposure components, by project, by contractor, including estimated and reported payroll data, loss data, insurance rates and trade classifications, experience modification, and other factors.
  • Maintain a database of contractor information, including names and addresses, scope of work, subcontractor/tier relationships, and CM/GC and subcontractors’ offsite insurance information.
  • Produce summary management reports, including financial reports of payroll, construction values, premiums, wrap-up savings, and informational reports relating to all contractors.
• Assist as necessary in processing, administration and tracking of claims that may arise during the term of the Agreement and which fall within the scope of the OCIP.

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