Operations Administrator

Job Description

Job Description

Operations Administrator

Are you an experienced administrative professional with a background in the construction industry? Our client is seeking a highly organized and detail-oriented Operations Administrator to support our Vice President and Operations team. This role serves as a key liaison between project managers, leadership, customers, vendors, and internal departments, ensuring critical contracts, fleet administration, and operational processes run smoothly.

What You'll Do

Contract Administration

• Create and process contract addendums and revisions
• Maintain and update contract logs for multiple divisions
• Obtain and distribute Certificates of Insurance (COIs)
• Request and coordinate performance and payment bonds
• Ensure contract documentation is completed and returned to customers
• Review incoming subcontracts and change orders through DocuSign and route appropriately
• Process contracts accurately and in a timely manner

Operations & Project Support

• Support Project Managers with organization, reporting, monthly billing, collections, and project-related administration
• Assist with project closeout documentation
• Schedule meetings and coordinate conference room usage
• Prepare meeting minutes, reports, presentations, and executive communications
• Manage confidential business documents and information
• Serve as a liaison between clients, vendors, project teams, and company leadership

Fleet Administration

• Maintain company vehicle assignments and fleet records
• Order gas cards and issue driver PINs
• Coordinate onboarding for new drivers and vehicle policy training
• Distribute Geotab safety reports to management
• Assist with fleet-related documentation and compliance

What We're Looking For

• 3+ years of administrative, operations, project coordination, contract administration, or executive support experience
• Construction industry experience strongly preferred
• Experience supporting multiple projects, field teams, or operations leaders
• Knowledge of contracts, change orders, subcontracts, insurance certificates, and construction documentation
• Strong proficiency in Microsoft Office, especially Excel, Word, PowerPoint, and Outlook
• Experience with DocuSign or similar document management systems
• Outstanding organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High degree of discretion when handling confidential information

Pay Details: $30.00 to $33.00 per hour

Search managed by: Andrea Conrad

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.