Editorial Assistant

Position: Editorial Assistant Location: Baltimore, MD 21211 | Hybrid, onsite Wednesdays & Thursdays Pay Rate: $22-$27/hr W2 Schedule: 37.5 hours/week Contract: 6 months to start, with expected extensions Start Date: October 2026 Benefits: Eligible for Health, Dental, Vision, 401K Must be authorized to work in the U.S. This position is not eligible for sponsorship. We are seeking an early-career Editorial Assistant to support a fast-paced, mission-driven program focused on communications with cities, partners, and other external stakeholders. This is a highly execution-focused communications role for someone who is an excellent writer, extremely organized, and comfortable managing a high volume of correspondence and competing priorities.This person will own a shared program inbox, draft and edit professional communications, support meetings and follow-ups, coordinate multilingual content and translations, and assist with newsletters, guides, presentations, and other program materials. Job Summary Own and manage a high-volume program inbox receiving approximately 120 messages per week, ensuring timely and professional responses Draft responses to external stakeholders and determine when questions should be escalated to senior team members Write and edit internal communications, executive emails, talking points, announcements, newsletters, stakeholder communications, and press release-style content Support standing meetings by helping prepare agendas, taking detailed notes, documenting action items, and tracking follow-ups Coordinate translation workflows for materials in Spanish, French, and Portuguese, including working with translation vendors and tracking deadlines Assist with drafting and formatting a bi-weekly newsletter and other program communications Develop and update written guides, how-to documents, webinar slides, run-of-show documents, and other informational materials Upload and maintain website content to ensure materials remain accurate, organized, and current Assist with basic video editing for short instructional or informational content as needed Work closely with senior communications and program team members while independently managing day-to-day deliverables Required Qualifications Bachelor's degree required, ideally in Communications, Journalism, English, Public Relations, or a related field Approximately 1-3 years of professional communications experience Excellent professional writing, editing, grammar, and proofreading skills Experience drafting communications such as internal communications, executive emails, talking points, newsletters, announcements, press releases, or stakeholder-facing materials Strong organizational skills with experience managing multiple deadlines, follow-ups, and competing priorities Comfortable managing a shared or high-volume inbox and communicating directly with external stakeholders Experience supporting meetings through agendas, note-taking, action items, and follow-through Able to work independently, exercise good judgment, and recognize when an issue should be escalated Professional writing samples are required Must be able to work onsite in Baltimore, MD on Wednesdays and Thursdays Preferred Qualifications Experience in nonprofit, higher education, city/local government, or another mission-driven environment Background in internal, executive, or stakeholder communications rather than traditional marketing Proficiency in Spanish, French, or Portuguese Basic video editing experience, such as iMovie or similar software #J-18808-Ljbffr