Quality Assurance Specialist

Description

Essential Duties and Responsibilities:

Health & Safety Compliance

• Conduct monthly health and safety audits of classrooms, playgrounds, kitchens, and other facilities to ensure compliance with Head Start Performance Standards, licensing requirements, and agency policies.

• Document findings, recommend corrective actions, and follow up to ensure timely resolution.

CACFP Monitoring

• Conduct CACFP monitoring visits three times per year at each site.

• Review daily meal count sheets for accuracy and compliance with USDA requirements, ensuring timely corrections when needed.

• Provide technical assistance to staff on CACFP rules, documentation, and food service procedures.

File & Documentation Audits

• Audit child files twice a year for accuracy, completeness, and compliance with Head Start requirements.

• Conduct WorkOne income verification file audits to ensure proper eligibility documentation.

Data & Record Management

• Upload and organize meeting notes in ChildPlus in a timely manner.

• Maintain accurate logs, reports, and monitoring records for internal use and external reviews.

Administrative Support

• Coordinate travel arrangements for staff and program needs.

• Meet regularly (and as needed) with the Director of Children's Services to review and discuss pertinent data, areas of concern, and program strengths.


• Maintain site contracts , ensuring timely renewals and proper documentation. Send In-Kind out for the contracts.


• Track and record In-Kind donations , ensuring accurate valuation and documentation for grant compliance.

Other Responsibilities

• Participate in annual self-assessment, community assessment, and other internal monitoring activities.

• Support readiness for federal and state monitoring reviews.

• Assist in developing and updating policies, procedures, and forms related to compliance monitoring.

Requirements

Qualifications:

• Associate's or Bachelor's degree in Early Childhood Education, Business Administration, Public Health, or related field preferred.

• Experience in program compliance, auditing, or recordkeeping, preferably in a Head Start or nonprofit setting.

• Knowledge of Head Start Performance Standards, CACFP regulations, and applicable state licensing rules preferred.

• Strong organizational skills with attention to detail and accuracy.

• Ability to maintain confidentiality and handle sensitive information.

• Strong communication skills, both verbal and written.

• Proficiency in Microsoft Office and data management systems; experience with ChildPlus preferred.

• Ability to travel to all program sites and work flexible hours as needed.

Physical Requirements:

• Ability to walk, bend, and lift up to 25 pounds during inspections.

• Ability to work in varied environmental conditions (indoor/outdoor).