Part-time Front Desk Coordinator

Front Desk Coordinator

Are you an organized, service-minded professional who enjoys being the person others can count on? This Front Desk Coordinator role offers the opportunity to become a key part of daily office operations while creating a positive experience for employees, visitors, and business partners.

What You'll Do

Serve as the first point of contact for visitors.

Manage reception, visitor access, and guest badges.

Coordinate facilities requests, maintenance, and vendors.

Handle mail, deliveries, packages, and couriers.

Keep reception and common areas organized.

Support office moves and renovations.

Help coordinate employee events and gatherings.

Support workplace safety and emergency procedures.

Partner with HR and leadership on engagement activities.

What You Bring

Administrative, reception, office coordination, or customer service experience.

Strong organization and task-management abilities.

Professional, positive, and helpful communication style.

Ability to work independently and meet deadlines.

Microsoft Office 365 experience.

High School Diploma or GED.

Why This Role Matters

You'll help keep the workplace running smoothly while serving as an important first impression for employees and visitors. The role combines customer service, office administration, facilities coordination, and employee engagement.

Additional Requirement: Ability to occasionally lift 2550 pounds.

Manage daily front desk and reception operations.

Greet, assist, and direct visitors.

Maintain visitor logs and guest badges.

Support office facilities and administrative functions.

Coordinate maintenance requests and service providers.

Communicate with suppliers, contractors, and building management.

Handle incoming mail, deliveries, and outgoing packages.

Maintain an organized, stocked reception and waiting area.

Assist with office moves and renovations.

Support workplace safety, security, audits, and drills.

Assist with emergency response procedures.

Help coordinate employee events and social activities.

Maintain local events calendars.

Partner with leadership and HR on engagement activities.

Front desk and reception coordination.

Office administration and customer service.

Visitor management and badge issuance.

Facilities and maintenance coordination.

Supplier, contractor, and building management communication.

Mail, package, and courier coordination.

Microsoft Office 365, Word, Excel, PowerPoint.

Teams and Outlook.

Hot-desking technology.

Event and employee engagement support.

Organization, prioritization, and time management.

Workplace safety and emergency procedures.

Prior administrative, reception, office coordination, or customer service experience.

Strong organizational and prioritization skills.

Ability to meet deadlines independently.

Ability to manage multiple tasks effectively.

Positive, helpful, professional attitude.

Strong customer service skills.

Ability to work independently and collaboratively.

Ability to recognize and escalate concerns promptly.

Comfortable handling packages weighing 2550 pounds.

Proficiency with Microsoft Office 365.

Familiarity with hot-desking tools.