Federal Work Study Student, Student Life-Student Services

Student Life Office & Event Assistant

The Office of Student Life is seeking motivated and dependable Federal Work Study students to serve as Student Life Office & Event Assistants. This student centered, part time role provides administrative, customer service, and event support to assist with the planning, promotion, coordination, and execution of Student Life programs and activities. Student Life Office & Event Assistants contribute to a welcoming and engaging campus environment by supporting daily office operations, assisting with events and student programs, and serving as positive representatives of UTMB. The ideal candidate is organized, professional, flexible, and enjoys working collaboratively in a fast paced, service oriented environment.

Reporting Structure: This position reports to the Director of Student Life and works closely with Student Life Program Specialists and departmental staff. Student employees may assist with a variety of office, program, and event related functions based on departmental needs.

Job Duties

• Administrative & Office Support
• Provide general clerical support including filing, scanning, data entry, organizing records, and maintaining office and supply areas
• Assist students, staff, and visitors with basic inquiries and services
• Support communication and scheduling efforts using digital platforms and office tools
• Assist with recordkeeping, reports, and special projects as assigned
• Event & Program Support
• Assist with the setup, operation, and breakdown of Student Life events, including arranging tables, chairs, signage, and equipment
• Support events on site by welcoming attendees, assisting with logistics, and responding to immediate needs
• Help promote events through peer outreach, flyers, email, and digital platforms
• Assist with administrative and communication tasks related to student programs and activities
• Facilities & Student Space Monitoring
• Monitor student spaces to ensure cleanliness, organization, and appropriate placement of furniture and equipment
• Restock supplies and report facility or equipment concerns as needed
• Professional Engagement
• Serve as a positive ambassador for UTMB and the Office of Student Life
• Work collaboratively with staff and fellow student employees
• Attend required trainings, meetings, and orientations
• Perform other duties as assigned to support departmental initiatives

Preferred Qualifications:

• Familiarity with campus programs, student organizations, or student engagement initiatives
• Experience with customer service, office work, or event support
• Comfortable using basic office technology and online systems
• Experience working independently and collaboratively to meet deadlines

Salary Range: Commensurate with experience

Additional Notes:

• This job description is not intended to list every responsibility or task. Duties may evolve based on departmental needs and student strengths.
• Federal Work-Study Eligibility: Must be eligible for Federal Work-Study as determined by the financial aid office.

Submit to: Office of Financial Aid

Attention: Yvonne Holmes, Federal Work Study Manager & Sr. Enrollment Specialist

Email: View email address on click.appcast.io

Department Name: Office of Student Life

Hiring Manager (name, email, phone): Michelle Conley, Director of Student Life email View email address on click.appcast.io Phone View phone number on click.appcast.io

Supervisor (name, email, phone): Scott Boeh, AVP, University Student Services & Registrar email View email address on click.appcast.io Phone View phone number on click.appcast.io

Hours: 5-19 hours/week During the academic term, students may only work up to 19 hours per week. Occasional evening or event attendance may be required

Location: Hybrid/UTMB Campus for Events

Department: Office of Student Life (dept# 222200)

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

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