Project Coordinator (Project Management Specialist)

Indianapolis, Indiana, United States Barbaricum is seeking a Project Coordinator (Project Management Specialist) to provide administrative, logistical, and project coordination support for mission-critical programs and initiatives. The selected candidate will assist program and project leadership with scheduling, documentation management, stakeholder communications, and project tracking activities to ensure efficient and effective program execution. The Project Coordinator will support a variety of operational functions, including cyber program support, strategic planning, logistics, and safety initiatives. The successful candidate will leverage strong organizational, communication, and administrative skills to coordinate activities, maintain project documentation, and facilitate collaboration among project teams and stakeholders. Responsibilities Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives. Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution. Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation. Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements. Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information. Support logistics planning, event coordination, and administrative activities related to project and program operations. Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities. Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams. Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation. Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution. Required Qualifications Demonstrated experience in general office management services including answering and directing phone calls, organizing and scheduling meetings and appointments, producing and distributing correspondence memos, letters, forms, and developing and maintaining a filing system, and providing general support to visitors. Demonstrated experience with HR policies and procedures, communicating with coworkers and assisting with problem resolution. Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with a variety of administrative tasks. EEO Commitment All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. #J-18808-Ljbffr Barbaricum, LLC