Event Coordinator

Job Description

Job Description

Job Title : Event Coordinator

Industry : Nonprofit Trade Association

Location : Washington, DC (Hybrid)

Assignment Type : Contract | ~3-4 Months

Pay : $21 – $24 / Hour (depending on experience)

Work Schedule : Monday – Friday | 9:00 AM – 5:00 PM

Benefits : This position is eligible for medical, dental, vision, and 401(k).

About The Company : A well-established nonprofit association is seeking an organized and energetic Event Coordinator to support its team on a temporary contract basis. This opportunity is ideal for someone who enjoys coordinating events, communicating with a variety of stakeholders, and contributing to programs that have a broad organizational impact.

Job Description : The Event Coordinator will assist with the preparation and delivery of meetings, conferences, and other organizational events. This position will help manage event logistics, coordinate communications, prepare event-related materials, and ensure that speakers and VIP participants receive the information and support they need. The successful candidate will be detail-oriented, adaptable, and able to effectively manage competing priorities.

Key Responsibilities :

• Assist with coordinating meetings and events while ensuring activities align with organizational objectives
• Manage event-specific logistics and follow through on planning needs from initial preparation through completion
• Prepare and organize event content, communications, and supporting materials
• Coordinate with internal creative or design resources to develop polished event materials
• Communicate with speakers, VIP guests, and other participants regarding schedules, requirements, and event details
• Maintain organized event records, timelines, and correspondence
• Provide administrative and logistical support to ensure events run smoothly and efficiently

Qualifications :

• 2–4 years of experience in event coordination, administrative support, project coordination, or a related field
• Strong working knowledge of Microsoft Office applications
• Experience with Salesforce, Cvent, or similar event/CRM platforms is a plus
• Excellent organizational and time-management skills with the ability to manage multiple deadlines
• Strong written and verbal communication skills
• Proactive approach to problem-solving with the ability to work independently
• Comfortable working in a fast-paced environment with shifting priorities
• Bachelor's degree preferred; relevant professional experience may be considered in place of a degree

Additional Details : This is a hybrid contract position based in Washington, DC, with an anticipated duration of 3-4 months. The position follows a Monday through Friday schedule during standard business hours.

Perks :

• Opportunity to gain hands-on experience supporting professional events and meetings
• Hybrid work flexibility
• Exposure to speakers, VIP attendees, and a variety of organizational stakeholders
• Collaborative, mission-focused work environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.