Shipping & Logistics Coordinator

Shipping & Logistics Coordinator

Eastern Staffing & Recruiting is looking to hire a Shipping & Logistics Coordinator for our client in Broome County, NY. This position is responsible for supporting all shipping and logistics activities for aerospace and defense products and assemblies. This position ensures accurate shipment processing, documentation compliance, ERP transaction accuracy, customer communication, and coordination between Shipping, Production, Quality, Program Management, and Customer Service. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment where accuracy and compliance are critical.

Responsibilities

• Prepare and process daily shipments to aerospace and defense customers.
• Generate packing slips, bills of lading, shipping labels, and export documentation as required.
• Verify shipment accuracy against customer purchase orders, sales orders, and shipping requirements.
• Coordinate carrier pickups and freight arrangements.
• Maintain shipping schedules and shipment tracking information.
• Ensure all required shipment documentation accompanies product shipments, including:
• Certificates of Conformance (CoC)
• Material Certifications
• First Article Inspection (FAI) documentation
• Customer-specific quality documentation
• Review customer shipping requirements and flow-down requirements to ensure compliance.
• Maintain shipment records in accordance with company and customer requirements.
• Process shipment transactions within the ERP system (Infor Visual preferred).
• Verify work orders, inventory transactions, and shipment records are complete prior to shipment.
• Assist with inventory reconciliations and transaction audits.
• Support physical inventory and cycle counting activities as needed.
• Serve as a primary point of contact for shipment status inquiries.
• Communicate shipment schedules and delivery updates to internal stakeholders and customers.
• Coordinate closely with Production Control, Quality, Program Management, and Manufacturing to resolve shipment issues.
• Escalate potential shipment delays or compliance concerns proactively.
• Support process improvement initiatives related to shipping accuracy, documentation control, and inventory integrity.
• Assist with maintaining shipping procedures and work instructions.
• Participate in ERP and process improvement projects.

Requirements

• High School Diploma or equivalent.
• 3+ years of administrative, shipping, logistics, or customer service experience in a manufacturing environment.
• Experience working with ERP systems.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Aerospace, defense, medical device, or other regulated manufacturing experience.
• Experience with Infor Visual ERP.
• Familiarity with AS9100 quality systems.
• Knowledge of shipping documentation, Certificates of Conformance, and customer flow-down requirements.
• Experience coordinating domestic and international shipments.
• Organization and attention to detail.
• Sense of urgency and follow-through.
• Customer service orientated.
• ERP transaction accuracy.
• Documentation control experience
• Communication and teamwork.
• Problem solving skills.
• Ability to manage multiple priorities.

The estimated hourly salary range for this position is $21.00 to $25.00 per hour, though a candidate's salary will be determined on a range of factors, including, but not limited to, qualifications and experience. Qualified candidates, please apply. Thank you for your interest in our position! Eastern Staffing & Recruiting is an affirmative action and equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veterans status, or any other legally protected basis.