Human Resources Generalist

Description

Position Summary:

The Human Resources Generalist performs a wide range of duties supporting the daily operations of the Human Resources department. This role serves as a key resource for employees and supervisors, ensuring compliance with employment laws, maintaining employee records, supporting performance management and employee relations, and administering assigned HR programs. The position includes a designated HR specialization in addition to generalist responsibilities and requires a high level of discretion, accuracy, and professionalism. This role requires the ability to fluently speak, read, and write in both English and Spanish.

Responsibilities:

General HR

Compliance and Records Management

• Administers federal and state employment related leave and accommodation laws, including ADA, FMLA, WAPFML, and related requirements
• Conducts periodic audits of employee records, personnel files, and required workplace postings to ensure compliance
• Administers workers' compensation processes, including injury reporting, log maintenance, and required annual postings
• Receives and processes unemployment claims and represents the organization at hearings when requested
• Reviews, tracks, and documents compliance with mandatory employee and managerial training requirements
• Provides back up support for completion of Form I9 documentation as needed

Performance Management

• Administers performance evaluation processes
• Provides guidance to supervisors on performance concerns, coaching, corrective action, and performance improvement plans

Employee Relations

• Serves as the primary point of contact for employee HR related inquiries
• Receives, documents, and escalates employee relations concerns, including complaints and allegations, to HR leadership
• Conducts internal investigations and provides findings and recommendations as directed by HR leadership

Compensation Administration

• Administers compensation and bonus programs in accordance with organizational guidelines
• Prepares and verifies compensation documentation, ensuring accuracy, approvals, required signatures, and submission to Payroll within required timeframes

Onboarding and Training

• Assists with new employee onboarding as needed
• Trains employees on HRIS functions, including Employee Self Service, Time and Attendance, and related systems

Organizational Support

• Communicates HR related information to employees orally and in writing as directed by HR Leadership
• Participates in administrative staff meetings, recruiting activities, and organizational events as required
• Serves on agency committees as requested by HR Leadership
• Assists with special projects and provides back-up support for other HR functions as assigned
• Travels to agency locations as requested
• Performs other duties as required and assigned

HR Specialization

Benefits Administration

• Administers employee benefits programs in coordination with internal and external partners
• Monitors employee eligibility for benefit programs, including ACA related tracking
• Processes benefit enrollments, changes, and terminations accurately and timely
• Resolves benefits billing issues and reconciles benefits data with Payroll and vendors
• Administers Flexible Spending Account processes, reconciliations, and vendor coordination
• Coordinates open enrollment, retirement plan meetings, and wellness activities
• Maintains and updates employee census data
• Provides back up support for HR technology functions as needed

Qualifications

Job Requirements:

The following requirements are those that are normally required for performance of the Human Resources Generalist position. Any disabled applicant or incumbent who does not meet one or more of the requirements, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium physical exertion, talking and hearing and adequate vision on a continuous basis to perform the jobs essential requirements.

Non-Physical Requirements:

Education

• High school diploma and professional HR certification (PHR or SHRM-CP), or associate's degree in business, communications, or related field required
• Bachelor's degree in Human Resources or a related field preferred

Experience

• 3 years' experience in Human Resources required
• Experience working in a non-profit organization is highly desired

Special Skills

• Bilingual and biliterate in English & Spanish required
• Strong understanding of confidentiality and ethical HR practices
• Working knowledge of employment laws and compliance requirements (e.g., FMLA, ADA, Workers' Compensation, I-9)
• High level of attention to detail and data accuracy
• Ability to manage multiple priorities in a fast paced environment
• Strong analytical, organizational, and problem solving skills
• Proficiency with Microsoft Office, HRIS, and Time & Attendance systems
• Excellent verbal and written communication skills
• Ability to coach and support employees and supervisors through complex and sensitive situations
• Commitment to the mission and values of the organization

Licenses, Registration, Certification

• Valid Washington State driver's license and required minimum liability insurance for WA State
• Must be deemed insurable as determined by Catholic Charities' liability insurance provider

Employment is conditional upon:

• Being cleared by criminal background check and fingerprinting when required

Work Schedule: Monday-Friday 8:00am-5:00pm

Wage Range: $31 - $36.50 per hour, depending experience

Benefits:

• 13 paid holidays, 12 days of vacation, 12 days of sick leave per year
• Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
• Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
• Basic Life Insurance paid 100% by Catholic Charities
• Flexible Spending Account eligibility following 6 months of employment
• Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
• Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
• Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
• Annual longevity awards begin at 5 years of employment

It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.