Purchasing Specialist

We are seeking a detail-oriented Procurement Specialist to support purchasing activities for Research & Development (R&D) projects. This role will be responsible for sourcing and purchasing materials, equipment, supplies, and services; processing and tracking purchase orders; coordinating with suppliers; and ensuring the timely delivery of materials needed to support business and project objectives. The ideal candidate will have experience in purchasing, procurement, supply chain, or a related administrative function, with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Create and process purchase orders for R&D materials, equipment, supplies, and services. Work closely with R&D and cross-functional teams to understand material requirements and purchasing priorities. Source products and obtain quotations from approved suppliers. Communicate with suppliers regarding pricing, product availability, purchase order acknowledgments, order status, and shipment schedules. Track open purchase orders and proactively follow up on delayed or outstanding orders. Confirm and communicate expected delivery dates to internal stakeholders. Coordinate with suppliers to expedite critical or time-sensitive orders when necessary. Create, maintain, and update vendor master data records. Support supplier onboarding by collecting required documentation and maintaining accurate vendor information. Conduct periodic reviews and updates of vendor records to support data accuracy and procurement compliance. Help identify and resolve supply, delivery, and purchasing issues. Support invoice reconciliation and resolution of receiving or purchase order discrepancies as needed. Maintain accurate purchasing records and documentation. Perform other procurement and purchasing-related duties as assigned. Education Associate's or Bachelor\'s degree in Supply Chain, Business, Procurement, or a related field preferred. Equivalent combination of education and relevant experience may be considered. Experience 2–4 years of experience in purchasing, procurement, supply chain, buying, or related administrative support. Internship or co-op experience in procurement or supply chain is a plus. Experience supporting engineering, manufacturing, laboratory, or R&D organizations is preferred. Required Skills and Competencies Experience with purchase order creation and tracking. Strong vendor and supplier communication skills. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to manage multiple priorities and deadlines in a fast-paced environment. Strong attention to detail and accuracy. Basic understanding of purchasing and procurement processes. Proficiency with Microsoft Office, particularly Microsoft Excel. Experience with ERP or purchasing systems preferred; SAP experience is a plus. Strong customer-service mindset and ability to work effectively with cross-functional teams. Preferred Qualifications Experience with supplier management and vendor onboarding. Experience tracking purchase orders and delivery commitments. Knowledge of inventory, logistics, or supply chain fundamentals. Experience supporting R&D, engineering, manufacturing, or technical teams. Experience with invoice reconciliation or receiving discrepancy resolution. This position requires strong collaboration with internal stakeholders, suppliers, and cross-functional teams. The successful candidate must be organized, proactive, detail-oriented, and comfortable managing multiple purchasing activities simultaneously. #J-18808-Ljbffr