Accounts Payable Specialist

Accounts Payable Clerk

Employer: University of Central Missouri (UCM)

Salary: $18.50 Hourly

Location: UCMO - Warrensburg, MO

Job Type: Non-Exempt Staff Full Time

Job Number: 999073

Division: Accounts Payable

Opening Date: 09/17/2026

Description:

Perform duties to support accounts payable function. Process payments to all university vendors and for travel reimbursement. Serve as first point of contact for vendors, university administration, faculty and departments. Responsible for the audit of purchases made using the university procurement card. Responsible for contacting vendors/individuals if checks issued to them have not been cashed within 60 days. Responsible for obtaining and maintaining the banking information in the accounting system to ensure proper routing of all EFT payments to university personnel, retirees and designated vendors.

Examples of Duties:

Accounts Payable Function - 80%

Using knowledge of Accounts Payable policies and procedures and the university, federal, state, and auditor requirements, perform the tasks necessary to create checks for university vendors and faculty/staff to include: verifying the accurate completion of payments request/purchase orders, ensuring the proper submission of invoices, contacting departments and/or vendors to request additional documentation to support payment. Recognizing, investigating and/or resolving any discrepancies between the university purchase orders/payment requests and the vendor invoice. Removing taxes from invoices and providing vendor with tax exemption letters. Interacting with vendors, university departments, and central receiving to trace lost items and/or obtain proof-of-delivery of orders. Ensuring that credits and/or refund checks are received and credited to proper account. Calculating proper payment date and processing payments quickly to ensure university is given benefit of any discount offered by vendor. Reviewing the data entry of encumbrances, invoices and receivers into the payment.

Provide guidance to University personnel - 10%

Responsible for answering questions and provide guidance to university personnel on how to prepare paperwork, what is required and how to route paperwork. Investigate questions/discrepancies as requested by departments. Train and/or assist departments on how to use the online system. Advise departments on how to interpret budget reports and answer any questions they might have concerning entries.

Monthly Reports - 10%

Responsible for reviewing the monthly reports to identify order encumbrances that did not close properly and orders that have been inactive for 60 or more days. Reconciling vendor statements to include: determining if payment has been made to vendor, ensuring that check has been cashed, obtaining copy of cancelled check and sending supporting documentation to vendor. Reissuing checks that were never cashed. Contacting vendors concerning invoices that were never received.

Typical Qualifications:

Education: Associate's degree in Accounting, Finance, Business or related field. Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience; PhD = 8 years experience.

Experience: Two (2) years of office experience required. One (1) year of experience performing accounts payable duties required. Proficient in Microsoft Applications, especially Excel required. Experience with integrated accounting software package preferred.

Supplemental Information:

Physical Requirements: Lift 50 lbs

Special Instructions:

Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.