Time And Leave Clerk (OA)

Time And Leave Clerk (OA)

CTVHCS is in the process of making a cultural change, shifting from a disease-focused approach to a health and wellbeing approach, in order to implement the Whole Health System of Care. This is a VA-wide initiative to provide a comprehensive and systematic approach to improve healthcare delivery at all stages of Veteran care. This entails moving from an episodic, "siloed" approach to an interdisciplinary, holistic approach, emphasizing self-care in the larger context of well-being. All staff in this facility will be part of this process, shifting the focus from the question, "What's the matter with you?" to the question, "What matters to you, and how can we help you live your best life?" This strategy also involves integrating a full range of conventional approaches with Complementary and Integrative Health (CIH) approaches in order to optimize lifelong health and well-being, as defined by the Veteran, rather than narrowly focusing on disease management.

Duties include but not limited to:

• Accurately records employees' work hours, leave usage, overtime/compensatory time, and tour changes. Determines employees' eligibility for holiday pay, premium pay, weekend differentials, and off-tour differentials based on when hours are worked.
• Obtains clarification or additional information as needed to correct scheduling issues, time and leave discrepancies, and overtime errors.
• Enters Nursing Manager-approved time into the electronic timekeeping system.
• Interprets and explains the rules and regulations used to make determinations related to time and leave.
• Provides guidance to staff at all levels regarding policies related to differentials, holiday pay or excused holidays, part-time hours, unscheduled hours, differences between Title 38 and Title 5, the Family Friendly Leave Act, Advance Sick Leave, and Advance Annual Leave.
• Ensures automated timekeeping records are accurate, meet system requirements, and are successfully transmitted to the payroll processing center.
• Shares information and guidance on leave without pay (LWOP), continuation of pay (COP), and other time and leave matters related to on-the-job injuries.
• Informs the backup timekeeper of new or updated procedures, changes related to leave requests, and documentation requirements for military leave, extended leave, jury duty, and part-time physician documentation.
• Demonstrates proficiency in Microsoft Office and uses word-processing software to create, edit, store, retrieve, and print forms, memoranda, correspondence, and detailed reports in support of assigned Nurse Managers.
• Establishes and maintains office filing systems, ensuring files are organized, purged, and disposed of according to regulations and retention requirements.

Work Schedule: Full-time, 7:30 a.m. - 4:00 p.m., or 8:00 a.m. - 4:30 p.m.

Position Description/PD#: Time And Leave Clerk (OA)/ PD08216A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized