Senior Manager, Procurement

Senior Manager, Procurement

The Senior Manager, Procurement will be the Club's inaugural dedicated procurement leader, responsible for architecting, implementing, and enforcing the end-to-end source-to-pay (S2P) function across Miami Beckham United (MBU). This is a rare opportunity for a seasoned procurement professional to design a procurement operating model from the ground up in a high-growth, high-visibility organization entering its most consequential phase of commercial scale.

The Senior Manager, Procurement will be responsible for enabling cost containment, cost reduction, and cost control across all third-party spend at MBU. This role will design and enforce the Club's purchase order policy, approval authority matrices, vendor onboarding standards, payment governance, and compliance reporting. The Senior Manager, Procurement will operate as the enforcement arm of the Club's Cost Control Policy Framework, with explicit authority relating to non-compliant spend.

In addition to policy authorship and enforcement, this role will build the Club's vendor management infrastructure, including vendor master data integrity, competitive bidding programs (RFI/RFQ/RFP), recurring and periodic contract commercial reviews, insurance and tax compliance validation, and ongoing spend analytics for sustainable cost reduction. The Senior Manager, Procurement will drive the transition to an environment where essentially all spend flows through procedures where competitive sourcing, PO discipline, and vendor accountability are the operating standards.

The role initially covers all MBU operations, with scope expansion into Miami Freedom Park (MFP) contemplated as that business platform matures. The Senior Manager, Procurement will report directly to the MBU Chief Financial Officer, and unify source-to-pay execution under a single accountable owner and function.

The Senior Manager, Procurement will serve as a trusted operational partner across the organization, translating procurement discipline into measurable outcomes: quantified savings, improved control coverage, cleaner vendor data, and defensible spend governance visible to lenders, auditors, and ultimately the ownership group.

Key Responsibilities:

Procurement Policy and Enforcement

• Author, publish, and enforce the Club's Cost Control Policy Framework, including purchase order requirements, approval authority matrices, vendor onboarding standards, and payment governance.
• Exercise stop-work and stop-payment authority for any commitment or invoice that does not comply with established procurement policy, escalating exceptions to the Chief Financial Officer on a documented basis.
• Serve as the Club's primary internal enforcement authority for third-party spend discipline, including formal partnership with cost center leaders on remediation of policy exceptions.
• Design and administer training programs and materials for department leaders, budget owners, and approvers on procurement policy, personal accountability standards, and system workflows.
• Establish and maintain the exceptions process, including documentation, review cadence, escalation protocol, and highly visible compliance reporting.

Strategic Sourcing and Cost Reduction

• Design and lead all RFI, RFQ, and RFP activity for the Club, including scope definition, vendor identification, bid evaluation, and award recommendation for new and all existing vendor relationships
• Build and execute a competitive re-bid program for legacy vendors who have never been formally sourced, prioritized by annual spend and strategic importance.
• Develop category strategies for the Club's major spend categories, including retail merchandise (inventory), variable matchday operations (e.g., day of game / event), third-party outsourced professional services, marketing, and travel.
• Identify, quantify, and deliver measurable cost savings through consolidation, competitive bidding, negotiated terms, business back, and category rationalization.
• Oversee the Club's corporate credit card, employee reimbursement, and capital expenditure policies and administration.
• Partner with department leads (i.e., cost centers) and Legal on commercial term negotiation for material third-party contracts.
• Design regular enterprise tests to ensure effective control environment around spend.

Vendor Management and Master Data

• Own the vendor master data file, including new vendor onboarding procedures, periodic re-validation, deactivation of dormant vendors, and duplicate vendor resolution.
• Establish and enforce vendor onboarding standards including W-9 collection, banking verification, insurance and certificate of insurance validation, sanctions screening, and 1099 readiness.
• Administer the Club's contract and renewal calendar, ensuring proactive engagement on renewals, expirations, and auto-renewal exposures.
• Monitor vendor performance against contractual service levels and escalate non-performance to the appropriate business owner.

Purchase Order Governance

• Design and administer the Club's purchase order workflow utilizing existing platforms, including approval routing, expense category discipline, and system configuration.
• Evaluate and determine if existing procurement-related technology stack sufficiently scales to the heighted business complexity and transaction volume of the organization.
• Drive purchase order compliance from current baseline toward best-practice benchmarks (at or above 90% of spend under PO).
• Enforce the "no PO, no pay" standard, including formal return-to-requester process for non-compliant invoices.
• Monitor and report to the executive leadership team and ownership group on PO compliance by cost center, category, and dollar band.

Accounts Payable Operations

• Directly supervise the accounts payable function, providing day-to-day direction, quality review, and supervision.
• Own AP operations end-to-end, including invoice intake, three-way match, payment run execution, and month-end AP close activities.
• Administer the Club's rush payment policy, requiring documented business justification and Chief Financial Officer approval for any exception to standard payment timing.
• Ensure integrity of the AP subledger and its reconciliation to the general ledger, in coordination with the Club's accounting team.

Spend Analytics and Reporting

• Establish a recurring spend analytics capability, including monthly PO compliance reporting, quarterly spend-by-category analysis, and annual savings realization tracking.
• Deliver executive-level reporting on procurement KPIs, vendor risk exposures, and cost containment outcomes.
• Partner with Financial Planning and Analysis on the annual budget cycle to align procurement sourcing calendars with budget commitments.
• Support internal and external inquiries (including audit engagements) as the primary point of contact for procurement, AP, and vendor master data inquiries.

Cross-Functional Partnership

• Serve as the primary Finance interface with department leads, Legal, and executive leadership on all third-party spend matters.
• Partner with Legal on contract commercial review, MSA and SOW structuring, and any renewal negotiations.
• Coordinate with the Senior Director, Controller and the Senior Director, Finance on treasury, budget, and reporting alignment.
• Support the Chief Financial Officer on ad-hoc initiatives, including cross-entity procurement, MFP scope expansion, executive-level cost management reporting, and cost reduction strategies.

Requirements:

• Bachelor's degree in Business, Finance, Supply Chain, or a related field required.
• 6+ years of progressive procurement, sourcing, or category management experience, including 2+ years leading procurement in a high-growth or transformation environment.
• Demonstrated success authoring and enforcing procurement policy in an organization that previously lacked one.
• Track record of delivering quantified cost savings through competitive sourcing, vendor consolidation, and category strategy.
• Deep experience with source-to-pay technology platforms; direct experience with Tipalti and Microsoft Dynamics 365 Business Central is helpful but not required.
• Working knowledge of accounts payable operations, three-way match, and vendor master data governance.
• Experience managing direct reports, with a demonstrated ability to develop an AP function with procurement staff.
• Exceptional written and verbal communication skills, with the ability to hold firm on policy in cross-functional and executive settings.
• Strong organizational skills with the ability to manage a high-volume vendor and contract portfolio across multiple entities and stakeholders.
• Demonstrated track record of leading complex, multi-stakeholder sourcing initiatives from scoping through implementation and handoff.
• Strong financial acumen with the ability to identify, quantify, and communicate savings, risk, and exposure to senior leadership.
• Demonstrated ability to lead and influence cross-functional teams without direct reporting authority.
• Comfort with ambiguity and the ability to define structure, process, and controls where none currently exist.
• Bias towards initiative, is