Talent Search Program Manager (Part-Time)

Job Description

Job Description

College Bound Institute (CBI) is seeking a motivated, organized, and dependable Part-Time Program Manager to support its federally funded TRIO Educational Talent Search (ETS) Program.

The Program Manager will assist with student recruitment, enrollment, school visits, program activities, documentation, and database management. This individual will work closely with the Program Director, participating schools, students, and parents to ensure program goals and federal reporting requirements are met.

KEY RESPONSIBILITIES

Student Recruitment and Enrollment

• Visit assigned middle and high schools to recruit and enroll eligible students.
• Ensure all student applications, parental consent forms, and eligibility documents are completed.
• Follow up with students and parents regarding missing documentation.
• Monitor student enrollment, attendance, and participation.

Blumen Database Management

• Enter all enrolled students into the Blumen database accurately and promptly.
• Maintain updated student records, participation information, and required documentation.
• Assist with data collection and reporting for the Annual Performance Report (APR).
• Ensure student records are accurate, complete, and confidential.

Program Activities and Field Trips

• Coordinate student workshops, college tours, field trips, and educational activities.
• Ensure all required field trip paperwork, permission slips, and transportation documents are completed and submitted on time.
• Maintain attendance records and supporting documentation for program activities.
• Communicate with school personnel regarding upcoming activities and student participation.

Invoices and Administrative Responsibilities

• Collect, review, track, and submit invoices for approved program expenses.
• Follow up with appropriate personnel to ensure invoices are processed for timely payment.
• Maintain organized program files and financial documentation.
• Assist with program calendars, scheduling, and administrative reporting.
• Provide regular progress updates to the Program Director.
• Perform additional program-related duties as assigned.