Part-Time Japanese Bilingual Administrative Assistant

Part-Time
Japanese Bilingual Administrative Assistant

Location: Plymouth, MN (Onsite)

Language: Professional Fluency in English and
Japanese

FLSA Status: Part-Time, Non-Exempt (Hourly)

Working Hours: Ideal: 6 hours/day, 5 days/week (e.g.,
9:00 AM - 3:30 PM). Other schedules (20-30 hours total) can be discussed for
the right candidate.

Overview:

A Japanese
company is seeking a trustworthy, detail-oriented, and Japanese Bilingual
Part-Time Administrative Assistant to support office operations in Plymouth,
MN. This role will balance foundational office administrative tasks with
critical coordination in accounts payable, invoicing, and vendor
setups/registrations.

This is an ideal
opportunity for a professional looking for a stable, flexible part-time role
(ideally 6 hours/day, Mon-Fri, but open to other schedules) within a
collaborative international corporate environment.

Essential
Duties and Responsibilities include but not limited to:

• Process vendor invoices,
  match them with purchase orders, and coordinate with Japan HQ or corporate
  accounting for timely payments (Accounts Payable/Receivable support).
• Handle new vendor and
  customer onboarding registrations, setting up payment terms, and
  maintaining accurate records in company systems.
• Manage office supplies,
  coordinate incoming/outgoing mail/couriers (FedEx, UPS), and maintain an
  organized office and lab environment.
• Greet occasional visitors
  and handle phone calls or emails professionally in both English and
  Japanese.
• Bridge minor administrative
  requests between the U.S. branch and teams in Japan HQ via email or casual
  alignment.
• Assist the local
  engineering team with miscellaneous documentation or logistical tasks as
  needed to keep the office running smoothly.

Qualifications

• Professional fluency in
  both English and Japanese (Required). Ability to read, write, and
  communicate administrative matters smoothly in both languages.
• 1-3+ years of experience in
  office administration, bookkeeping assistance, clerk roles, or general
  corporate support is preferred. Experience handling invoices or
  registrations is a strong plus.
• Proficient with MS Office
  Suite (Word, Excel, Outlook). Strong organizational skills, high attention
  to detail, and numbers-oriented accuracy.
• Reliable, honest, and
  proactive with a strong sense of confidentiality. High flexibility to
  adapt to a small office environment.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

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