IRC Grant Manager

Job Description

Job Description

Work Location: Anaheim, CA.

Term: Full-time, occasional evening and weekends required

Position Status: Exempt, full-time temporary for one year from start date.

Pay Range: $75,000 to $88,000 annually, commensurate with experience.

Reports to : Immigrants' Rights Senior Managing Attorney

Generous Benefits : 100% employer-paid medical and dental insurance for employees & dependents, 401(k) plan with an employer match, 12 vacation days, 10 sick days and 12 holidays, hybrid work schedule utilized temporarily with three days in office and two days remote work.

Requirements: Must have access to reliable transportation

About Us: Join the largest American Muslim civil rights organization at the frontlines in protecting the rights of free speech, to freely practice one's faith, to pursue employment opportunities without harassment, and to live as an active and engaged American without reprisal. The Council on American-Islamic Relations, California (CAIR-CA) is a nonprofit 501(c)(3), grassroots civil rights and advocacy group. We recognize that our employees are passionate, and talented and are our most valuable resource. With such an important vision to be a leading advocate for justice and mutual understanding, our diverse workforce stands together to demonstrate our values for everyone who chooses to join the efforts.

About the Role : CAIR-CA provides legal immigration services to refugees, asylum seekers, and the diverse immigrant community in California. The IRC Grant Manager will report to the Senior Managing Immigrants' Rights attorney and is primarily responsible for the management of various IRC grants to ensure compliance with grant deliverables and reporting. This person has significant grant writing, grant financial management, and grant reporting experience.

DUTIES AND RESPONSIBILITIES

Grant Compliance, Oversight, and Management

• Ensure full compliance with all requirements of grants that support the Immigrants' Rights Center.
• Monitor IRC grant progress and ensure adherence to timelines and deliverables.
• Improve current systems to track grant deliverables, deadlines and reporting obligations.
• Develop and maintain new systems, as needed, to better track grant deliverables, deadlines and reporting obligations.
• Review grant contracts and agreements, ensuring IRC's compliance with all grant requirements.
• Coordinate with CAIR-LA and CAIR-CA Finance and Institutional Giving teams to ensure internal IRC tracking of grant expenditures and appropriate spend down of grant funds.
• Maintain accurate data collection to ensure quality and consistency for reports and evaluations.
• Develop internal reporting tools and dashboards for leadership to monitor progress on grant goals.
• Maintain accurate and organized records related to grant activities.
• Identify opportunities to improve program efficiency and impact through better grant management systems within the IRC and through coordination with CAIR-LA and CAIR-CA Finance and Institutional Giving teams.
• Provide analysis and recommendations on grant performance trends to inform strategic planning.

Staff Supervision and Mentorship

• Supervise and mentor staff members working on grant deliverables, providing training, feedback and professional development support.
• Assign tasks and monitor work quality to ensure grant deliverables are met on time and at a high standard.
• Facilitate regular check-ins and team meetings to review progress on grants, troubleshoot challenges and share best practices.
• Support staff in problem-solving barriers to meeting grant outcomes.

Cross-Departmental and External Coordination and Reporting

• Coordinate with CAIR-CA and CAIR-LA's Finance, Development/and Institutional Giving teams on all IRC grants.
• Work with leadership and finance department to reconcile expenditure and track grant spending.
• Assist the finance department with grant invoices and financial statements.
• Serve as a point of contact with funders for compliance-related inquiries and reporting.
• Prepare, supervise, and/or submit timely, accurate, and comprehensive reports to funders.
• Assist and coordinate with the development department to update IRC grant progress.
• Collaborate with program leadership and development staff on new grant proposals, providing input on deliverables, budgets, and compliance considerations.
• Support cross-departmental efforts to align grant goals with organizational priorities and community needs.
• Coordinate meetings with subgrantees, government agencies, foundations, grantors, and community partners.
• Assist with providing technical assistance to subgrantees.
• Represent the Immigrants' Rights Center in funder meetings, site visits, and compliance reviews.
• All CAIR staff are required to help with fundraising efforts as required.
• CAIR staff may be required to attend some weekend or weekday evening events.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor's degree in nonprofit management, public administration, social sciences, or related field, or equivalent relevant experience.
• Minimum of 5 years of experience in grant management, compliance, or program administration (immigration nonprofit or immigration legal services setting strongly preferred).
• Demonstrated success in managing government (federal, state, or local) and foundation grants.
• Strong understanding of grant compliance requirements, reporting standards, and budget oversight.
• Supervisory or team leadership experience, with the ability to mentor and support staff.
• Knowledge of legal services in a nonprofit or private firm providing immigration-related services.
• Familiarity with grant programs and case management systems.
• Experience with data entry and preparing grant reports.
• Demonstrated experience working with individuals from diverse cultural and socio-economic backgrounds is preferred.
• Proficiency in Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint).
• Working knowledge of SharePoint, including creating and managing SharePoint pages is preferred.
• Strong aptitude for technology and ability to quickly learn new tools and systems.
• Excellent organizational and time management skills with strong attention to detail.
• Outstanding verbal and written communication skills.
• High level of professional integrity and ability to maintain confidentiality of sensitive information.
• Strong ability to manage multiple tasks, meet deadlines, and adapt in a fast-paced environment.
• Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment.
• Ability to interface with community members, clients, and potential clients with a high degree of professionalism, empathy, and cultural sensitivity.
• Demonstrated accountability, initiative, and receptiveness to direction and feedback.
• Access to a reliable vehicle and the ability to travel throughout the Greater Los Angeles Area.
• A strong commitment to civil rights and CAIR's mission.

Preferred

• Master's degree in nonprofit management, public administration, or related field or Juris Doctor wit
• At least two years of experience working in a legal services or immigrant rights organization.
• Prior experience collaborating across departments (finance, operations, development) to align program and grant goals.
• Multilingual skills (Spanish, Arabic, Farsi, or other languages spoken in immigrant communities).
• Experience presenting to funders, boards, or external stakeholders.

TO APPLY

Please upload your (1) resume, (2) cover letter, and (3) relevant writing sample.

CAIR-CA is an equal opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.