Pre-K Programs Specialist- Manual Career Tech

Job Details Job ID: 5814411 Application Deadline: Posted until filled Posted: Jul 02, 2026 5:00 AM (UTC) Starting Date: Immediately Position Summary The Pre-K Programs (ERSEA) Specialist is responsible for effective processes related to pre-kindergarten programming engagement and enrollment. The Pre-K Programs Specialist will provide specific support related to fiscal and regulatory compliance toward strategic expansion, planning initiatives, policies, goals and philosophy of KCPS and the Early Learning Department. What You’ll Be Doing Implement Eligibility, Recruitment, Selection, Enrollment and Attendance processes for pre‑k programs, based on regulations and requirements, determine and verify eligibility status of pre‑k applicants, supporting admissions and enrollment with placement within guidelines. Communicate effectively with families and community and district staff in a timely manner, collaborating with staff and families to navigate optimal placement. Promote family engagement, regularly attend and support all recruitment and retention events, participate in fairs, meetings, leveraging community recruitment opportunities, supporting evening programs and events as needed. Support staffing, enrollment & financial needs of pre‑k extended learning programs; complete payroll processes and documents for employees in the Pre‑K Programs as assigned. Track all billing, payments and fees for pre‑k programs, monitoring payments and processes. Maintain complete and accurate records, data entry, collection, reporting, release and acceptance of students in a timely manner, collaborate with Admissions & Enrollment Office, ensuring adherence to regulations and guidelines as established. Maintain a complete and efficient system of accurate data and records; support recruitment, fiscal compliance, provide all information or reports requested for program audits on a timely basis. Provide administrative, clerical, resource supports for pre‑k programs as needed, providing direct assistance to staff where necessary. Ensure successful implementation of assigned objectives as assigned, participating in program improvements, policies, or procedures to enhance and streamline processes. Maintain professionalism with families and staff, exhibit a positive attitude in a pressured time‑sensitive environment, handle multiple tasks in an efficient and effective manner, work with minimal direction following protocols, goals, standards and measures as assigned. Other duties and responsibilities as assigned. Supervisory Responsibilities None. Minimum Qualifications Associate Degree in Business, Administration with core studies in accounting, business administration, administrative, secretarial or executive secretarial field—or three or more years of experience in secretarial or enrollment. Advanced experience in Microsoft Excel. Experience working with software‑based data tracking and reporting systems. Experience working with local community agencies & resources. Strong organizational and oral/written communication skills, ability to prepare detailed reports, meet deadlines and maintain confidential documentation. Preferred Qualifications Excel certification. Bachelor’s Degree in accounting, business administration, administrative, secretarial or executive secretarial field or other closely related field. Prior experience working enrollment, enrollment software, recruitment in an educational, social service or family support service environment, and experience working with low‑income and community agencies. Experience or proficiency using and generating reports from student information software systems such as Infinite Campus or other Data Systems. Bilingual skills. Physical Demands This job requires that the employee be able to sit, stand, walk, speak, hear, use hands and fingers, reach with hands and fingers; bend, stoop and lift objects of at least ten pounds. The job requires the employee occasionally to stoop, kneel, crouch or crawl. Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus. Terms of Employment Length of work year: In person; 12 months; 5 days per week, 7.5 hours per day. Benefits Retirement Programs, Health, Dental and Life Insurance are provided. Position Type Full‑Time Contact Information Human Resources 0500 - Early Childhood Education Phone: View phone number on click.appcast.io #J-18808-Ljbffr Young World Physical Education