Auxiliary Program Coordinator (Part-Time)

Job Description

Job Description

Auxiliary Program Coordinator

REPORTS TO: Head of Finance and Operations

EMPLOYMENT STATUS: Part Time, Non-Exempt

SCHEDULE: Monday–Friday, generally 12:00–6:00 p.m., approximately 30 hours per week. Occasional additional hours or evening events may be required with prior approval.

EMPLOYMENT PERIOD: August 24, 2026 - July 30, 2027

COMPENSATION: $24 - $32/ hour, depending upon relevant experience

LOCATION: 11 Jefferson Avenue, Brooklyn, NY 11238 (on-site)

About the Brooklyn Waldorf School (BWS)

The Brooklyn Waldorf School is a vibrant and dynamic school nestled in the heart of Bedford-Stuyvesant. The Brooklyn Waldorf School provides an education that meets the needs of each student in a developmentally appropriate manner, integrating critical thinking, emotional intelligence, and a deep connection to the arts through the curriculum founded by Rudolf Steiner. Through leading a balanced and well-rounded school life, students are expected to understand themselves as agents of change in an ever-evolving world.

Our faculty hails from all over the world and includes both seasoned Waldorf teachers and those new to Waldorf education. Serving over 160 students from pre-K to grade 8, teachers typically remain with a class through multiple grades, forming deep relationships over time. BWS teachers care for their students as whole individuals and provide not only for their academic development, but also for their emotional intelligence, artistic capacities, and physical knowledge of their surrounding environment. Teachers develop their own classroom content through active engagement with curricular resources prepared by our Faculty Council and reflect our local urban environment and community values.

The Brooklyn Waldorf School was founded in 2005 by a body of parents and Waldorf graduates who sought a nurturing space within the city where their children could discover and explore their inner potential. As the school community grew, classes expanded to include Parent-Child, Early Childhood, Elementary, and Middle School.

Job Summary

The Auxiliary Program Coordinator manages the day-to-day administration of BWS's Grades Afterschool Program, including scheduling, registration, enrollment, staffing, timesheets, family communications, and student supervision. The Coordinator works collaboratively with faculty, the Business Office, Communications, and school leadership to ensure the program is organized, safe, and aligned with established School procedures.

Responsibilities

Program Coordination & Student Supervision

● Coordinate the daily operation of the Grades Afterschool Program, including student transitions, attendance, dismissal, staff schedules, classroom assignments, and student coverage.

● Provide direct supervision and care of students and remain on-site until all students have been safely dismissed.

● Coordinate age-appropriate program offerings with faculty and relevant pedagogical leadership.

● Work with the Music Director to coordinate the supervision and movement of students attending afterschool instrument lessons.

Safety & Program Procedures

● Support a safe and appropriately supervised afterschool environment.

● Ensure afterschool staff understand and follow emergency, attendance, dismissal, incident-reporting, and classroom-use procedures.

● Coordinate classroom and shared-space schedules and ensure spaces are used and returned in accordance with school procedures.

● Escalate significant student, family, staffing, or safety concerns to school leadership.

Registration, Records & Billing, and Communication

● Maintain accurate registration forms, emergency information, attendance records, incident reports, enrollment data, and other program documentation.

● Coordinate registration, billing information, and enrollment updates with the Business Office.

● Track enrollment and program participation to support staffing, scheduling, and approved program budgets.

● Communicate attendance information for students participating in instrument lessons or other related programming.

COLLABORATION & COMMUNICATION

● Serve as the primary program contact for families and respond to routine questions or concerns.

● Partner with pedagogical leadership and faculty to align auxiliary programming with school priorities.

● Develop program descriptions and collaborate with the Communications team on registration materials and family communications.

● Participate in relevant meetings related to auxiliary and afterschool programming.

ADDITIONAL RESPONSIBILITIES

● Support school-wide events, festivals, and community activities, including event setup and breakdown as assigned.

● Coordinate childcare arrangements for designated school evening events.

● With advance scheduling and approval, provide occasional support outside regular program hours for school events or activities related to the role.

● Support the planning and coordination of the School's Summer Camp Program for Summer 2027, including schedules, staffing, registration, family communications, space coordination, and required documentation.

Please Note: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change, i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.

Brooklyn Waldorf School is committed to providing an inclusive and welcoming environment for its students, visitors, faculty, and staff, and to ensuring that educational and employment decisions are based on an individual’s abilities and qualifications. BWS does not discriminate on the basis of race, color, religion, creed, gender (which includes a person’s actual or perceived sex, as well as gender identity and expression), age, marital status, disability, national or ethnic origin, sexual orientation, familial status, predisposing genetic characteristics, actual or perceived domestic violence victim status, unemployment status, caregiver status or any other category protected by applicable federal, state or local law, in carrying on its educational activities or in the administration of its educational policies, admissions policies, employment policies, financial aid programs, and athletic and other school-administered programs. People of color and other historically underrepresented groups are encouraged to apply.

This position may require the ability to perform essential job functions, which can include, but are not limited to, standing, walking, sitting, lifting, bending, reaching, and using a computer or other instructional and office equipment. Specific physical requirements will be shared as applicable. Brooklyn Waldorf School is committed to complying with the Americans with Disabilities Act (ADA) and applicable state and local laws. Reasonable accommodations will be provided to qualified individuals with disabilities to enable them to perform the essential functions of the position, unless doing so would cause undue hardship. Applicants who require accommodations during the application or hiring process are encouraged to contact the School.

Requirements

● Experience working in an afterschool, extended-day, youth, or school-based program environment.

● Strong organizational, planning, and time-management skills.

● Ability to manage multiple priorities in a dynamic school environment.

● Strong written and verbal communication and interpersonal skills.

● Proficiency with Google Workspace and the ability to learn school registration, database, and related technology systems.

● Ability to work collaboratively and professionally with children, families, faculty, staff, and community members.

● Understanding of, or openness to learning about, Waldorf education and pedagogy.

● Sound judgment and the ability to identify and appropriately escalate safety, student, family, or staffing concerns.