Program Assistant

Program Assistant

Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Surgery at the Robert Wood Johnson Medical School. Under the direction of the Graduate Medical Education Program Coordinator or Program Manager, the Program Assistant supports the day-to-day activities related to the Residency and Fellowship Programs in the Department. Assists with the department programs.

Among the key duties of this position are the following: Assists managers, administrators, and faculty with matters relating to the residency and fellows programs. Gathers and organizes documents and files for the residency candidates, including application forms. Prepares personnel and payroll forms for the residents, including staff transaction forms for newly hired housestaff. Is responsible for the management and integrity of the databases for specific projects. Participates in meetings. Coordinates reservations of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops.

FLSA - Exempt

Grade - 20S

Salary Details

Minimum Salary - 56516.000

Mid Range Salary - 67485.000

Maximum Salary - 79886.000

Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Full Time

Working Hours - 37.5

Standard Hours - 37.50

Daily Work Shift - Day

Work Arrangement - This position requires a fully on-site work arrangement.

Union Description - HPAE 5094

Payroll Designation - PeopleSoft

Seniority Unit

Terms of Appointment - Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience - Bachelor's Degree in a related field plus one (1) year of relevant work experience in an administrative function. Equivalent experience, education and/or training may be substituted for the degree requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities - Excellent writing, organization, interpersonal communication skills and ability to function in a team environment are required. Knowledge of Microsoft Office applications and using the Internet.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment - Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Work Environment: Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number - 26ST0087

Posting Open Date

Special Instructions to Applicants

Regional Campus - Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus - Downtown New Brunswick

City - New Brunswick

State - NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: