Associate Director for Finance

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Finance Associate Director (B)

Job Summary:

The University of Wisconsin-Madison College of Engineering (COE) Finance & Administrative office provides leadership management and oversight of the colleges budget finance human resources payroll/benefits and facilities that enable the strategic goals and mission of the CoE. The college consists of eight academic departments and 40 research centers which along with the Deans Office has 3000 faculty academic staff university staff employees in training graduate and undergraduate employees and an annual budget of $313M from multiple funding sources. On an annual basis the CoE receives funding from multiple sources including General Purchase Revenue (GPR) tuition & fees fee-for-service activities service based programs UW Foundation Gifts Federal Grants and Industrial Grants. As a result the CoE has complex financial and budgeting needs that require oversight coordination and forecasting.

The Associate Director for Finance is a key team member of the COE Finance & Administrative Office providing budget and financial support for academic and non-academic support units across the college. Reporting to the College of Engineering Associate Dean for Finance & Administration this position will work collaboratively with other members of the Finance team college leadership and department and unit administrators.

The position works closely with the Associate Dean for Finance & Administration to develop financial reports budgets and forecasts to support the academic and non-academic units. The position will be responsible for establishing financial controls to manage resources effectively and in accordance with applicable policies and procedures. This position performs responsible professional budgeting practices requiring the knowledge and application of budget and accounting theories and principles for the College of Engineering. This position involves a variety of fiscal management accounting and budgeting activities including: monitoring and coordination of the annual budget process coordination of fiscal year end closing future financial planning and projections monitoring budget to actual expenditures recommending action on various budget and forecasting questions and ensuring the financial plan of the college aligns with the College Strategic Plan Framework. This position will supervise two key members of the finance team.

The ideal candidate must provide excellent customer service and be able to represent and communicate financial data to broad audiences. The candidate must be proactive with a focus on communication training and continuous improvement in the areas of budget and financial management. Successful candidates will exhibit strong communication and interpersonal skills and be able to build trusting relationships with multiple stakeholders at all levels of the organization. The successful candidate will implement initiatives through coalition-building often exercising influence without direct authority. This position requires demonstrated ability to analyze and interpret complex financial data using a variety of software tools and ERP systems. Including activity-based and metric based budget modeling experience. The successful candidate will also know how to prioritize multiple workflows demands coordinate backup support across departments and the deans office possess the ability to determine priorities work independently and serve as a subject matter expert. The Associate Director for Finance must have strong analytical and problem-solving skillset be dependable trusted and think critically.

Additional Information:

Remote work eligibility:

This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location. The anticipated hybrid work schedule will be up to 2 days remote with 3 days onsite after an initial 3 month training period which will require working 5 days on site.

Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you would have to provide proof of work authorization and eligibility to work.

The College of Engineering is not an E-Verify employer and therefore we cannot accept F-1 OPT STEM Extensions for employment eligibility.

Key Job Responsibilities:

• 10% Exercises supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• 25% Plans schedules and directs financial operations budgets allocations and compensation plans for a specific fiscal work unit.

• 25% Participates in the development maintenance and monitoring of automated financial information systems and accounts and ledgers for multiple functional areas.

• 5% Implements the unit personnel resource allocation plan including hiring training supervision and resolution of personnel issues.

• 5% Develops and monitors gift funds to ensure resources are utilized effectively and within the intent of the donor.

• 5% Directs the solicitation review and awarding of funds from grant programs and integrated research projects occasionally.

• 25% Recommends interprets disseminates and implements unit-focused fiscal policies and procedures ensuring compliance with established rules regulations and financial guidelines.

Department:

College of Engineering Department of Fiscal Affairs

Compensation:

The starting salary for the position is $125000 but is negotiable based on experience and qualifications.

Required Qualifications:

• High level budget or financial experience
• Experience preparing budgets financial reports and spreadsheets
• Experience interpreting and analyzing financial data.

Preferred Qualifications:

• Extensive years of budget or financial experience.
• Higher education experience.
• Workday experience.
• Staff supervisory experience
• General knowledge of Generally Accepted Accounting Principles University State Federal and/or Non-federal rules and regulations.
• Strong analytical problem-solving and communication skills as well as ability to independently determine priorities.
• Skills in computer applications (ERP systems spreadsheets pivot tables databases).Experience with activity-based and metric based budget modeling.
• Ability to establish and maintain effective working relationships.
• Ability and willingness to learn and adapt to new systems.
• Ability to develop and provide training is preferred

Education:

Bachelors degree in accounting finance or a related field is preferred.

How to Apply:

Please go to the Apply Now area and select your current UW Employment Status. Applicants are required to upload a resume and a cover letter outlining relevant qualifications and experience as it pertains to the required and preferred qualifications outlined in this job posting. Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above.

Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested fromfinalcandidates. All applicants will be notified once the searchconcludesand a candidate is selected.

Contact Information:

Adam Whitehorse

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website .

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR) in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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Required Experience:

Director