Accounting Specialist

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Position Summary:
The ideal candidate will manage all accounts payable aspects, ensure accurate and timely processing of vendor invoices, and maintain strong communication with internal stakeholders.

About Pro-Tops Inc:
Pro-Tops is a fast-growing national wholesale distributor of kitchen and bath renovation products and materials. It is also the foremost kitchen countertops fabricator in the Charlotte, NC, region.

Our Mission - We create extraordinary living spaces through high-quality products and services for every customer we encounter.

Our Core values are the backbone of our business and guide our hiring process: We S.T.R.I.D.E - with our core values: Service, Transparency, Respect, Inspiration, Dedication, and Excellence.

Performance objectives: 

Responsibilities:

1. Invoice Processing:
○ Receive and review vendor invoices for accuracy and completeness.
○ Enter invoice details into QuickBooks with a high level of accuracy.
○ Ensure proper coding and categorization of expenses.

2. Vendor Communication:
○ Communicate with vendors to resolve any discrepancies or issues related to invoices.
○ Maintain positive relationships with vendors while ensuring timely payments.

3. Payment Processing:
○ Prepare and process electronic payments, including checks and ACH transfers.
○ Schedule and execute payments per payment terms and company policies.

4. Expense Reconciliation:
○ Reconcile vendor statements to ensure all invoices are accounted for and paid promptly.
○ Investigate and resolve any discrepancies promptly.

5. Record Keeping:
○ Maintain organized and up-to-date records of accounts payable transactions.
○ Assist in the preparation of financial reports related to accounts payable.

6. Month-End Closing:
○ Contribute to the month-end closing process by ensuring all accounts payable tasks are completed accurately and on time.
○ Collaborate with the accounting team to provide the necessary information for financial reporting.

7. QuickBooks Expertise:
○ Utilize QuickBooks to its full potential for efficient and effective accounts payable management.
○ Troubleshoot and resolve any QB-related issues that may arise during the accounts payable process.

8. Compliance:
○ Stay informed about changes in accounting regulations and compliance requirements.
○ Ensure adherence to company policies and relevant accounting standards.

Qualifications:

● A bachelor's degree in Accounting, Finance, or a related field is preferred.
● Proven experience as an Accounts Payable Specialist, with at least 3 years of relevant experience.
● Proficient in using QuickBooks for accounts payable functions.
● Strong understanding of accounting principles and practices.
● Excellent attention to detail and accuracy.
● Effective communication and interpersonal skills.
● Ability to work independently and collaboratively in a team environment.
● Strong organizational and time-management skills.

Physical Requirements:
Prolonged periods sitting at a desk and working