Payroll Specialist

Job Description

Job Description

Position Overview

We are seeking a detail-oriented Payroll Specialist to support all aspects of payroll processing, payroll record maintenance, and HR-related payroll administration. This role is responsible for ensuring accurate and timely weekly payroll processing, maintaining compliance with federal and state payroll regulations, resolving payroll discrepancies, and serving as a key resource for employees and internal stakeholders on payroll-related matters.

Key Responsibilities

• Process weekly payroll while ensuring compliance with company policies, federal wage and hour laws, and applicable state regulations.
• Review timekeeping records and partner with managers and employees to resolve time, attendance, and paid time off discrepancies.
• Coordinate with Human Resources to process employee changes including new hires, promotions, transfers, terminations, and payroll deductions.
• Maintain accurate employee information within the HRIS/payroll system.
• Balance payroll prior to processing by reviewing payroll registers and validating pay elements for accuracy.
• Investigate and resolve payroll issues related to earnings, deductions, taxes, and payroll production.
• Maintain payroll records in accordance with federal and state record retention requirements.
• Stay current on payroll tax regulations, wage laws, and system updates impacting payroll processing.
• Generate standard payroll reports and create ad hoc reports as needed.
• Serve as the primary point of contact with ADP regarding payroll processing, system updates, and payroll codes.
• Respond to payroll-related inquiries from employees and management in a timely and professional manner.
• Administer union payroll benefits by tracking hours worked and calculating pension, health, and welfare contributions.
• Support annual union audits and provide required payroll documentation. 

Qualifications

• Bachelor's degree in Accounting or related field, or equivalent combination of education and experience.
• 4+ years of payroll processing experience.
• Experience working with ADP payroll systems.
• Knowledge of federal, state, and local payroll tax and wage regulations.
• Experience maintaining HRIS/payroll records.
• Intermediate to advanced Microsoft Excel skills.
• Proficiency with Microsoft Word and Outlook.
• Strong attention to detail, organizational skills, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience processing union payroll and administering union benefits.
• Experience supporting union audits.
• Knowledge of payroll reporting and ad hoc report generation.