Document Control Specialist

Job Description At Springtide, a division of IPS, (a Berkshire Hathaway company), we listen, understand, and lean into complex challenges to unlock new solutions and realize opportunities with our partners. Distinguished by our agility, creativity, expertise, and owner’s perspective, we deliver faster time-to-market and longer-lasting value, enabling you to do more. We are looking for a talented Document Control Specialist to join our dedicated team at our project site in Santa Clara, California . In this role, you will manage the storage and transmission of project documents produced by Springtide, Springtide's clients, and Springtide's vendors, subcontractors, and consultants. Additional Responsibilities Ensures compliance with corporate document conventions, including numbering and approvals. Ensures compliance with project-specific document conventions, including numbering, approvals, and distribution lists and quality assurance requirements. Works with Project Managers to establish document distribution plans for each assigned project. Maintains document distribution systems and schedules for assigned projects based on client, project, and contractor requirements. Expedites review, approval, and distribution of supplier and internally produced project documents. Establishes and maintains paper and electronic files for the assigned project in accordance with corporate requirements. Establishes and maintains electronic indices of project documents. Generates reports to meet project requirements. Supports preparation of transmittals for engineering and procurement documents. Arranges cataloging, packaging, long-term storage, and disposal of project documents at the time of project closeout. Attends project coordination meetings as required. Provides status of engineering documents, procurement documents, and submittals as requested by project and design managers. Maintains personal competency in relevant professional areas. Qualifications & Requirements High School Diploma or equivalent. 5+ years of document control experience in the A/E/C, semiconductor, manufacturing industry. Physical Demands Must be able to stand, sit, and walk for prolonged periods. Must possess the ability to stoop, kneel, crouch, and crawl as required. Must be able to lift and move objects weighing up to 25 pounds. Work Environment Must be able to work in both indoor and outdoor environments, which may include exposure to varying working conditions. Travel This position will have 5-20% travel, or as required by the assigned project. May be assigned to a client site for an extended period. Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment. Please review the IPS Travel Policy. Will visit Client sites and will be required to adhere to stated safety rules. Must have access to reliable transportation. Must have the ability to travel and commute on a daily or routine basis. Safety This position is a safety-sensitive position. The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas. Salary range: $77,000 to $118,000 (dependent on experience, skill set, and education). All qualified applicants will receive consideration for employment at Springtide without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. Springtide is proud to be an affirmative action and equal opportunity employer. Attention Search Firms / Third Party Recruiters: Springtide is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with Springtide. Regardless of past practice, all resumes submitted by search firms to any employee at Springtide via-email, the Internet or directly to hiring managers at Springtide in any form without a valid written search agreement in place for a specific position will be deemed the sole property of Springtide, and no fee will be paid in the event a candidate is hired by Springtide as a result of the referral or through other means. #J-18808-Ljbffr Springtide Project Services