Project Specialist

At Houston Methodist, the Project Specialist position provides analytical and specialized technical support to department management as well as basic financial tracking of department expenditures, processing of invoices as appropriate. This position is responsible for specific moderately complex, project-oriented assignments which include leading, coordinating and completing projects related to operational activities. The Project Specialist must be resourceful in seeking solutions, be proactive and have the ability to handle multiple projects at one time with extreme attention to detail. This position works under the guidance and direction of management and is accountable for high-level clerical support functions, project work and compliance activities including analysis, implementation, coordination, and reporting of project activities initiated by or assigned to the department. Additionally, this position serves as a resource in facilitating the implementation and/or rollout of initiatives and tracks to ensure implementation is meeting scheduled milestones. FLSA Status Exempt Qualifications Education Bachelor’s degree Experience Two years experience in related discipline, including one year of project management experience Skills and Abilities Demonstrates the skills and competencies necessary to safely perform the assigned job Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus Strong analytical and interpersonal skills Advanced spreadsheet skills (creating pivot tables, performing v-lookups, managing large data sets); intermediate word-processing and presentation software skills Strong project and time management skills Initiative – exhibits resourcefulness, independent action and judgment appropriate to the position; evaluates, selects and acts on various methods and strategies for solving problems and meeting objectives Professional handling of exposure to confidential/sensitive information Demonstrates flexibility and adaptability in the face of changing demands People Essential Functions Facilitates open, professional communication to achieve mutual understanding and promote work efforts and problem resolution Participates in and may direct problem definition and resolution activities; maintains customer confidence and protects operations by keeping information confidential Effectively communicates with key contacts to obtain information related to strategic initiatives; presents information to management to support decision-making Collaborates to foster healthy relationships and mitigate conflict; contributes to improvement of department scores for employee engagement Service Essential Functions Conserves management’s time by reading, researching, collecting and analyzing information; composes complex confidential correspondence and prepares materials for formal or informational presentations Coordinates meetings relevant to project scope; prepares meeting minutes and materials; performs administrative and operational activities of a complex nature; maintains confidential documents; prepares agendas; establishes priorities and deadlines; works with co-workers in overflow of work Serves as support to interprofessional workgroups across all HM entities; assists during internal audits and other audits; works in collaboration with other entity operations staff to ensure synergy in duties and reporting Quality/Safety Essential Functions Responsible for managing and completing projects within the department, tracking and documenting data management, project progress, and maintaining accurate project record files; updates actual progress and forecasts remaining work schedule Performs data management and analysis with little supervision; conducts data analysis and creates reports and spreadsheets using various software to track project benchmarks and make recommendations; utilizes technology resources for assigned projects Ensures quality and timely execution of project deliverables; coordinates multiple deadlines related to project scope; tracks all metrics related to activities and maintains associated paperwork, files and calendar documentation Finance Essential Functions Uses resources efficiently; self-motivated to independently manage time effectively and prioritize daily tasks; utilizes time efficiently and helps other team members Assists in the preparation, tracking, and projection of annual operating budget and other department activities; provides support in development and monitoring of system operations and project budget Provides monthly reports and works with applicable departments to verify department transactional accuracy Growth/Innovation Essential Functions Identifies and assumes responsibility for own learning needs, consults with team experts, seeks continuing education opportunities; completes and updates the individual development plan on an ongoing basis Offers innovative solutions through participation in performance improvement projects and activities; follows up on action items to ensure completion of assignments Supplemental Requirements Work Attire Uniform: No Scrubs: No Business professional: Yes Other (department approved): No On Call On Call: No Travel May require travel within the Houston Metropolitan area: Yes May require travel outside Houston Metropolitan area: No #J-18808-Ljbffr Houston Methodist