Job Description: Administrative Assistant - Talent Acquisition S

Administrative Assistant - Talent Acquisition Support

Company: ATN Healthcare

Position: Administrative Assistant - Talent Acquisition Support

Location: Hybrid / Remote (Worldwide)

Job Type: Full-Time

About ATN Healthcare

ATN Healthcare is a global leader in innovative healthcare solutions, dedicated to improving patient outcomes and supporting medical professionals worldwide. We foster a collaborative, diverse, and mission-driven culture where every team member contributes to our vision of a healthier future.

Position Overview

We are seeking a highly organized, proactive, and people-focused Administrative Assistant to provide crucial support to our Talent Acquisition team. This hybrid/remote role is central to ensuring a seamless, positive, and efficient candidate journeyfrom the first interview to a successful onboarding. You will be the operational backbone of our hiring process, coordinating across time zones and geographies to help ATN Healthcare attract and welcome top global talent.

Key Responsibilities

• Candidate Coordination & Scheduling (40%):
• Act as the primary point of contact for candidate scheduling, managing complex calendars across multiple time zones and hiring teams.
• Coordinate and schedule all stages of interviews (phone, video, in-person) across global time zones, ensuring a smooth experience for candidates and interviewers.
• Proactively communicate interview details, reminders, and any changes to all parties.
• Manage video conference logistics and troubleshoot basic technical issues for virtual interviews.
• Interview & Hiring Process Support (30%):
• Assist recruiters with the initial screening and shortlisting of applications as directed.
• Prepare and distribute interview materials, guides, and candidate packets to hiring managers.
• Facilitate candidate feedback collection and help maintain the Applicant Tracking System (ATS) with accurate and timely updates.
• Support the preparation of offer letters and new hire contracts under the guidance of HR.
• Onboarding Coordination (20%):
• Serve as the key administrative liaison for new hires between the offer acceptance and their first day.
• Coordinate all pre-employment checks and background screenings.
• Manage the logistics for worldwide onboarding: sending welcome packages, setting up IT equipment shipments, and ensuring system access is requested.
• Schedule and coordinate virtual and/or in-person orientation sessions.
• Ensure a warm and informative pre-boarding experience for all new employees.
• General Administrative & Operational Support (10%):
• Maintain and organize digital HR and talent acquisition files with strict confidentiality.
• Generate standard reports on hiring metrics and candidate pipeline status.
• Order office supplies and manage vendor relationships as needed for the HR/Talent team.
• Perform other ad-hoc administrative duties to support the efficiency of the Talent Acquisition and HR department.

Qualifications & Skills

Required:

• Minimum 2+ years of experience in an administrative, coordinator, or support role, preferably within HR, Talent Acquisition, or a fast-paced professional environment.
• Exceptional organizational and time-management skills with a proven ability to prioritize tasks in a dynamic, multi-timezone setting.
• Superb written and verbal communication skills with a professional and empathetic demeanor.
• High degree of proficiency with calendar management tools (e.g., Microsoft Outlook, Google Calendar), video conferencing platforms (e.g., Zoom, Teams), and the Microsoft Office/Google Workspace suites.
• Meticulous attention to detail and a commitment to accuracy in all tasks.
• Ability to handle sensitive and confidential information with absolute discretion.
• Self-motivated with the ability to work independently in a remote setting, while also collaborating effectively with a distributed team.

Preferred:

• Experience using an Applicant Tracking System (ATS) such as Greenhouse, Lever, Workday, etc.
• Prior exposure to HR processes, including onboarding or offboarding.
• Experience working in a global or multi-national company.
• An interest in healthcare, recruitment, or human resources as a career path.

Work Environment & Benefits

• Hybrid/Remote Flexibility: Work from anywhere in the world, with the flexibility to choose a hybrid model if near an ATN office.
• Global Team: Collaborate with a diverse, talented team across continents.
• Competitive Compensation: Salary commensurate with experience and geographic location.
• Comprehensive Benefits: Health, dental, and wellness benefits (subject to regional availability).
• Professional Development: Opportunities for growth and skill development within the HR and Talent Acquisition field.
• Technology Support: Provision of necessary hardware and software to perform your role effectively.

How to Apply

Please submit your resume and a cover letter outlining your relevant experience and why you are excited to support talent acquisition at a global healthcare company like ATN Healthcare.

ATN Healthcare is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.