Part-Time House Manager/Family Assistant

Job Title: Part-Time House Manager / Family Assistant Location: Huntington Woods, MI 48070 Employment Type: Part-Time | 16-22 hours per week Schedule: Approximately 4-5 weekdays per week (some flexibility on specific days for the right candidate) Core Hours: Approximately 2:00 PM-6:00 PM (some flexibility for the right candidate); some flexibility may be needed when one or both parents are traveling. Compensation: $30 - $35 per hour Accrued Paid Time Off Paid Designated Holidays Falling on a Regularly Scheduled Workday Sick Leave Start Date: ASAP Requirements Must be authorized to work in the United States Up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations Reliable personal transportation, valid driver's license, and safe driving record Familiarity with ADHD, neurodivergence, executive-function challenges, and emotional regulation; ability to engage with children patiently and calmly High level of discretion and trustworthiness Ability to navigate a split-level home and lift up to 30 lbs for groceries, laundry, deliveries, and household tasks Ability to maintain a smoke-free environment CPR/First Aid certification preferred Fragrance-free preferred About Our Family We are a busy, two-career household in Huntington Woods with two school-aged children and two cats. Both parents have demanding professional schedules that often extend into evenings and weekends, with regular travel as part of the mix. Between school, activities, meals, appointments, errands, and household responsibilities, we are looking for someone who can step into our family's rhythm and help keep daily life organized and running smoothly. Our home has a warm, active energy, and there is almost always something happening on the calendar. We are looking for someone who can anticipate needs, take ownership of the details, and reduce the mental load of managing a busy household. Whether that means noticing groceries are running low, following up on a repair, or staying ahead of a school deadline, we value someone who can see what needs to happen and take the appropriate next step. We value proactive thinking, flexibility, clear communication, strong judgment, and someone who genuinely enjoys being part of a busy family's daily life. Privacy and discretion are especially important due to the nature of one parent's professional role, so the right person will understand the importance of maintaining confidentiality and earning the family's trust. Who You Are / What We're Looking For You are the kind of person who notices what needs to happen before someone has to ask. You are highly organized without being rigid, warm without being overbearing, and steady even when a day does not go according to plan. You enjoy creating systems, solving problems, and bringing order to the logistics and details that allow a household to run smoothly. You understand the importance of privacy and discretion and recognize the trust that comes with being welcomed into a family's home. You are also tech-savvy, organized, and confident navigating household apps, shared calendars, school platforms such as Canvas, and managing subscriptions and accounts to keep the household running smoothly. You communicate proactively and concisely. Whether that means sending a quick text during the afternoon or providing a simple end-of-day recap, your communication gives the family confidence that things have been handled without requiring constant oversight. You genuinely enjoy being around kids and know how to connect with older children without being controlling or trying too hard. One of our kids benefits from additional support related to ADHD, executive functioning, and emotional regulation, so we are looking for someone who understands that context, does not take difficult moments personally, and can respond with patience, empathy, consistency, and emotional steadiness. You are also comfortable taking initiative. If the family needs a household service, you can research options, make the call, coordinate the appointment, and follow through. If transportation plans change, you can figure out the next-best solution. If groceries are running low, you do not need someone to hand you a list before taking action. Key Responsibilities Responsibilities will vary by week based on the family's needs. Core priorities will include child logistics, meals and groceries, laundry, household organization, errands, and calendar coordination. Maintenance, vendor management, vehicle needs, administrative support, and special projects will be handled as time allows within the available hours. Family Support & Child Assistance Coordinate and manage afternoon school pick-ups, activity drop-offs, carpools, and alternate transportation arrangements, including communicating with other parents or trusted drivers as needed Provide local school pick-up for one child, approximately 3-4 times per week, occasional pick-ups for the other, and variable weekly afterschool activity transportation Help both children stay organized and prepared for school by maintaining systems for backpacks, assignments, permission slips, lunchboxes, snacks, routines, transportation needs, and upcoming responsibilities Monitor school apps to help track deadlines and missing assignments, and provide proactive reminders and updates to parents Provide age-appropriate homework and executive-function support for our younger child while encouraging independence Coordinate trusted evening or overnight childcare when both parents are traveling or committed (or be open to providing said evening/overnight childcare as needed) Handle occasional child-related errands such as gift buying, clothing purchases, school supplies, and other school-related needs Household Organization & Daily Support Perform routine household resets, including unloading and loading the dishwasher, cleaning kitchen surfaces, and keeping common areas orderly Create and maintain practical organizational systems for frequently used household items and spaces Coordinate with the weekly housekeeper and prepare the home for deeper cleans Handle guest-room preparation and other light household setup as needed Water indoor plants Maintain kitchen appliances as needed, including routine tasks such as descaling the coffee maker Take out trash, compost and recycling as needed Groceries, Inventory & Errands Own the majority of routine grocery shopping, including maintaining the grocery list, shopping in-store or placing online orders, putting groceries away, and keeping staple items stocked Maintain an organized inventory of pantry items, household supplies, laundry products, and other essentials Proactively replenish household essentials as needed, anticipating needs before items run out Manage recurring subscriptions, deliveries, and automatic orders, including meal services and household products Handle occasional Amazon, merchandise, and other household returns Meal Support Prepare approximately 3-4 easy adult lunches per week Prepare approximately 3 family dinners per week Accommodate differing dietary preferences, including vegetarian, meat-based, and health-conscious options Wash and prepare fresh produce after grocery shopping Maintain an organized refrigerator and pantry, and clean the kitchen after meal preparation Laundry & Linens Wash and dry household laundry as it accumulates and fold when time allows Keep the laundry area tidy and well-stocked Pet Care Feed and provide water for the family's two cats as needed Clean litter boxes regularly and provide periodic full litter changes Schedule and transport cats to veterinary or other pet appointments as needed Maintain inventory of pet food, litter, medication, and other supplies Coordinate pet-sitting coverage when the family travels (or be open to providing said pet-sitting as needed) Administer prescribed medication and coordinate prescription refills or delivery Administrative & Personal Assistant Support Establish and manage a shared family calendar and maintain visibility into both parents' work travel, school schedules, activities, appointments, transportation, and household commitments Proactively communicate schedule changes, coverage gaps, conflicts, appointments, and upcoming priorities Sort and manage household mail, packages, deliveries, and routine paperwork as needed Vendor, Maintenance & Property Oversight Maintain a household maintenance calendar and proactively monitor routine needs such as HVAC, air purifiers, filters, batteries, light bulbs, smoke detectors, and other recurring home maintenance Identify routine household maintenance needs before they become larger issues Research, schedule, and oversee household repairs and service providers, serving as the primary point of contact and keeping the parents updated on progress Coordinate recurring vendors including landscapers, garden maintenance, pest control, house cleaning, and other household service providers Manage light upkeep of patios and walkways, including occasional leaf blowing and tidying of weeds around walkways Serve as a virtual point of contact for the family's seasonal cottage, including communicating with the property or rental management team and coordinating supplies or household needs before family visits Vehicle Upkeep Coordinate periodic exterior washing, interior cleaning, and scheduled maintenance of family vehicles Maintain a schedule of and track routine vehicle maintenance Special Projects & Home Organization Gradually tackle household organization and decluttering projects as regular responsibilities allow, beginning with the home office Sort accumulated papers, files, electronics, office supplies, and household items for filing, donation, recycling, or disposal #J-18808-Ljbffr Sage Haus