Administrative Coordinator, Labor Relations

Company DescriptionNBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit for more information.Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.Job DescriptionThe Administrative Coordinator, Labor Relations is based in Los Angeles, CA and will support the Labor & Employment team for Universal Destinations & Experiences (UDX), with a particular focus on work based in Los Angeles, CA and Orlando, FL.Here you can:Organize, create, and maintain all department files, both digital and physical, including internal and external correspondence, union grievances, contract negotiations, contract administration, employment claims, reports, training, and other materials as assignedInput all required information in department case management system for grievances and legal demands, and run reports periodically and as directedSchedule and coordinate large and small meetings with both internal and external participants, including senior executives, and maintain calendar invites while securing and preparing necessary conference rooms, court-reporters, copies of written materials, equipment, and access passesTriage internal and external inquiries, including by phone, email, or other channels, and respond directly or route to the appropriate staff member as neededBuild and maintain effective working relationships with members of other NBCUniversal business units as well as third-party partners, including union business agents and outside counselCreate and update Microsoft Word documents, PowerPoint presentations, and Excel spreadsheetsFinalize and submit arbitration briefs, mediation briefs, legal position statements, and other filings through required methods, including agency on-line submissions, and prepare and attach exhibits and other supporting documents as directedProcess informational legal holds per company procedureSet up outside counsel for legal billing in the case/billing management system, obtain appropriate billing numbers, prepare draft engagement letters, send final for signature, and run reports as directedSend correspondence on behalf of team and arrange for signatures on agreements as needed, including through DocuSign or other approved softwareSupport the entire union contract administration process by sending administrative notices to union representatives and other related third parties, forwarding grievances to stakeholders upon receipt, collecting preliminary information and documentation, preparing grievance denial letters as directed, and serving as the primary point of contact for unions and internal stakeholders regarding union dues deductionsMaintain and order office suppliesProcess third-party invoicesPrepare expense reports for oneself and other members of the team as directedCoordinate and handle occasional work-related travel arrangementsIdentify opportunities to improve efficiency and collaboration within the team’s practice, including designing and implementing tools to automate and track transactional processesProactively develop and maintain policies, procedures, forms, and best practices to support process improvements and drive consistency, including AI opportunitiesPerform other related duties to support the department as assignedQualificationsBasic Qualifications:Bachelor’s Degree or equivalent work experience2+ years’ experience in a similar administrative capacityMust be willing to work in Los Angeles, CAExtremely knowledgeable and experienced in using Microsoft Word, Excel, Outlook, and PowerPointDesired Characteristics:Highly organized and detail orientatedExcellent verbal and written communication skillsProven ability to excel in a high volume, multi-task/deadline-oriented executive office environmentPractical fluency with AI tools for drafting, summarizing, organizing, and analyzingSolid prioritization abilities and interpersonal skillsAdept at learning new software programsAbility to maintain a high level of confidentialityAbility to work well under pressureAbility to work well in a team environmentExperience working for multiple executivesHybrid: This position currently has a hybrid schedule, which requires contributing from the Universal City, CA office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $75,000.Additional InformationAs part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected]. Business Segment: NBCU Corporate Compensation: USD 60000 - USD 75000 - yearly