Administrative and Marketing Coordinator (Bilingual EN/SPAN)

Administrative and Marketing Coordinator (Bilingual EN/SPAN)

You will drive operations and brand growth for high-end construction at The J. Thomas Company. This role involves financial workflows, subcontractor coordination, and brand development.

Operations & Administrative Support:

• Monitor business expenses and collaborate with the bookkeeper to track payments and financial updates
• Execute financial tasks including preparing 1099 payroll checks and handling deposits
• Maintain organized project documentation, binders, and receipts for all active jobs
• Coordinate with expeditors to secure permits and ensure compliance with NYC regulations
• Manage subcontractor documentation including contracts, insurance certificates, and payment coordination
• Support HR functions including onboarding, tracking employee time off, and assisting with payroll

Project & Bid Support:

• Assist in creating and maintaining bid templates and proposal documents
• Support project managers with documentation, scheduling, and communication
• Help track project timelines and ensure proper documentation for bids and ongoing jobs

Marketing, Branding & Social Media:

• Manage and maintain the company's social media presence (Instagram, LinkedIn, etc.)
• Create and schedule content showcasing projects, progress, and company culture
• Collaborate with leadership to develop branding strategies and marketing initiatives
• Assist in designing and ordering company swag, uniforms, and promotional materials
• Work with website developers to update project portfolios and company information

Technology & Communication:

• Coordinate with IT and website teams to resolve technical issues
• Serve as a central communication point between field teams, subcontractors, and office staff

Required Qualifications & Experience:

• Previous experience in an administrative, office management, or operations support role
• Strong proficiency in QuickBooks Online and financial tracking
• Advanced skills in Microsoft Office Suite (Excel, Word, and Outlook)
• Experience managing or supporting professional social media or marketing efforts
• Must be bilingual in English and Spanish

Preferred Qualifications & Experience:

• Experience in the construction or general contracting industry
• Familiarity with NYC permitting and subcontractor coordination
• Basic design experience using tools like Canva or Adobe for branded materials
• Proven ability to create professional proposals or construction bids

Compensation & Benefits:

• Competitive hourly pay with a stable full-time schedule
• Paid lunch break included in the daily shift
• Clear opportunities for career growth and expanded responsibilities
• Exposure to high-end, architect-driven residential projects
• Collaborative team environment focused on craftsmanship and innovation

About Us:

The J. Thomas Company is a progressive construction firm dedicated to the art of craft and the pursuit of excellence in the NYC residential market. We specialize in delivering architect-driven, high-end interiors with precision and care.

The J. Thomas Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.