Operations Coordinator (26-27 SY)

Job Description

Job Description

KIPP Capital Region is a part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond. 

Located in both Albany and Troy, NY, KIPP Capital Region serves 2,500+ students in grades K-12 across seven schools.  We believe every individual walks through the doors of schools bearing gifts. Talent. Perspective. Drive. Inspiration. So at KIPP Capital Region, we support every student and educator to see those gifts, then build the skills and confidence they need to thrive. 

We are committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.

Position Overview

The Operations Coordinator will support the school operations team in the day-to-day operations.

Duties/Responsibilities  

School Systems

• Provide logistical support and coordination to the Director of Operations for school activities involving staff, parents, and students. 
• Be the first responder to teacher calls for support in the classroom. 
• Support planning and execution of school-wide events and fundraisers. 
• Coordinate purchasing/distribution for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as the Director of Operations & Operations Manager assigns. 
• Support the School Nutrition Program when needed (e.g., meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection). 
• Aid in daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance. 
• Assist in achieving a high ADA by communicating attendance expectations to families and assisting in other activities. Supports all school-based communication systems (i.e., PowerSchool). 
• Organizes, secures, and maintains pristine office space and environment.

Facilities Management

• Oversees completion of all facilities requests submitted at the school. Coordinates with janitorial day porter regarding daily janitorial needs.
• Ensure trash removal/recycling and copier requests are managed efficiently.
• Assists in preparing facilities for the upcoming school year (e.g., bulletin boards, signage)

Student, Family, and Staff Relations

• Builds relationships with families to keep them well-informed and support their needs.
• Translates and distributes school correspondence, including but not limited to letters, memos, and weekly bulletins.
• Assists in translating parent meetings, including Individualized Education Plan (IEP) meetings.

Student Information, Enrollment & Recruitment

• Works within the student database to ensure that all students' emergency medical and contact information is up-to-date. 
• Works within the student database to ensure the school has complete and current immunization records for all students. 
• Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and the community. 
• Supports the collection of student interest forms. Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes). 
• Assists in the distribution and collection of enrollment packets to families of admitted students

KIPP Capital Region

• Perform other duties as outlined by the Director of Operations.
• Committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all our stakeholders to participate in this work so that we can create a future without limits for our students together.
• Complies with all charter, federal, state, and local laws and regulations, including the NYS Department of Education, Department of Health, and NYS Office of Children and Family Services
• Adheres to organization policies and procedures; promotes and supports mission, vision, and values, including developing and participating in internal surveys and data collection for continuous improvement initiatives.

Qualifications

Education/Experience  

• High School Diploma/GED required. Bachelor's Degree from an accredited College or University is preferred.
• At least one (1) year of experience working directly with students, preferably in the charter, private, or public school environment.
• Experience in proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality.
• Prior experience working in schools and urban communities is preferred but not required.
• Ability to work a flexible schedule outside of regular business hours.
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

Physical Requirements

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.  Reasonable accommodations may enable individuals with disabilities to perform essential functions.  

• Prolonged periods were spent sitting at a desk and working on a computer.
• Must be able to access and navigate all areas of the school and other facilities as needed. 
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee needs to read, write, and speak English fluently.  
• While performing the duties of this job, the employee is required to stand, walk, sit, use fingers to type, handle or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance; stoop/bend and reach, kneel, crouch or crawl; talk, hear.  
• Dexterity requires writing and operating standard office machines such as computers, printers, copiers, fax machines, phones, and calculators.   
• Ability to occasionally lift and move up to 20 pounds.

Additional Information

Work Perks
When you join KIPP Capital Region, you are joining in on our promise to families that their children will enter college and the professional world able to thrive academically due to their literacy, numeracy, and core knowledge in science and social studies. We also promise that our students will develop a passion for learning and the drive necessary to persevere as they climb the mountain to and through college and career. Our graduates will be prepared to return to their community as teachers, leaders, and architects of continued growth in the Capital Region. And while the biggest perk to working at KIPP Capital Region is doing work that makes a lifelong difference in the lives of our students, you'll find that's not the only benefit we offer:

• Generous time-off 
• Industry-leading medical, dental, and vision coverage
• Aggressive employer 403(b) contribution match
• Childcare benefits
• Unparalleled work/life integration
• Casual dress code
• Relocation stipend (conditions apply)
• And so much more! For more information on the benefits of joining KIPP Capital Region, please view our  Employee Benefits Summary .

Learn More:
KIPP Capital Region offers a competitive salary ranging from $57,500 to $63,000 for this exempt role.

Salaries are determined using an equitable compensation scale that accounts for years of experience relevant to the role and longevity within the KIPP network. KIPP Capital Region will evaluate and determine the step/level a new hire will be placed within our grade salary scale at point of hire.

All staff and educators at KIPP Capital Region are committed to anti-racism and inclusion, are part of a close-knit diverse community, and are encouraged to show up authentically, inspiring our children to do the same. Learn more about what it’s like to work at KIPP Capital Region: kippcapital.org/join -our-team/ 

This role is located at KIPP Capital Region schools in Albany, NY.